Legal Support Specialist 2 at Citi

Citi; Belfast; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join a forward-thinking financial institution as a Legal Support Specialist in Belfast. This role offers an exciting opportunity to support the governance of key regulated entities while gaining invaluable experience in Company Secretarial functions. You will be trained to assist with Board and Committee meetings, manage legal entities, and interact with senior executives. The position promises a collaborative environment where your contributions will have a significant impact. With a hybrid working model, competitive salary, and a generous benefits package including private medical insurance and a performance-related bonus, this is a chance to thrive in your career while enjoying a balanced lifestyle.

Benefits

Generous holiday allowance starting at 27 days

Discretional annual performance-related bonus

Private medical insurance

Employee Assistance Program

Pension Plan

Paid Parental Leave

Special discounts for employees

Access to learning and development resources

Qualifications

• Previous office experience is advantageous.
• Strong attention to detail and excellent organizational skills are essential.

Responsibilities

• Assist in organizing Board and Committee meetings, including logistics support.
• Maintain legal entity management tasks and respond to KYC requests.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Ability to Work Under Pressure

Teamwork

Education

Graduate status from the Chartered Governance Institute

Tools

Databases

Online Portal Facilities

Job description

Legal Support Specialist 2

Are you looking for a career move that will put you at the heart of a global financial institution? The Belfast Company Secretarial team (CoSec) sits within the wider Citi Legal team and was established in 2019 to support the existing CoSec team based in London. The team supports the key regulated Citi entities in the UK and provides a full range of Board and Committee governance services.

By Joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.

Team/Role Overview

The Company Secretarial Team operates out of offices in each of London and Belfast. In this role you will support Citi's principal UK broker Citigroup Global Markets Limited (CGML) and its UK incorporated retail bank Citibank UK Limited (CUKL). Both are regulated by the FCA and PRA. The entities are subject to heightened governance standards.

What you'll do

This role would suit a candidate who is seeking their first introduction to a Company Secretarial role or someone in the early stages of their Company Secretarial career. This role will involve full training in a range of tasks to support the Boards and Committees of our regulated legal entities, as well as providing legal entity management support to a broad portfolio of other controlled entities. The role will face a wide range of internal and external stakeholders and departments and at a senior Executive level.

A typical day in the role will involve assisting in the organisation of Board and Committee meetings including agenda setting, meeting pack preparation, minute taking and logistics support. Additionally, the role involves legal entity management tasks such as Power of Attorney maintenance, maintenance of statutory registers, delegated signatory lists and responding to KYC requests.

• Holding of chartered or studying towards graduate status from the Chartered Governance Institute ("CGI") would be an advantage.
• Organising meetings, liaising with all attendees, gathering and distribution of materials for presentation to the board, preparation of agendas, attendance at board meetings.
• Circulating draft minutes and following up with the business in respect of action items to be completed.
• Circulating Board materials as and when required within the timeframe allocated.
• Independently respond to email queries from the business.
• Keeping abreast of all industry developments and regulatory changes.
• Maintaining the data integrity of all relevant databases, software and online portal facilities.
• Oversight and maintenance of UK Legal entities signature lists including collation of specimen signatures and annual attestation.
• To maintain and share, as requested, UK legal entities corporate data held by the department for KYC requests.
• To participate in corporate projects, including liquidations, intra-group transfers etc.
• General duties including but not limited to maintenance of UK structure chart, preparation of P2P payment requests, obtaining certificates of good standing from Companies House.

What we'll need from you

• Previous office based experience would be an advantage.
• Strong attention to detail, ability to meet tight deadlines, excellent organisational skills.
• Experience working in either a professional services firm or in-house company secretarial team.
• Attention to detail.
• Works well as part of a multi-jurisdictional team and ability to travel if required.
• Fostering a positive environment through open communication and a willingness to get assigned tasks complete.
• Excellent verbal and written communication skills.
• Excellent interpersonal and communication skills.
• The ability to work under pressure and to deadlines.
• To be able to establish rapport with other businesses, particularly in respect to matters associated with Board and Committee meetings.

What we can offer you

We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

By joining Citi Belfast, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as:

• Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure.
• A discretional annual performance related bonus.
• Private medical insurance packages to suit your personal circumstances.
• Employee Assistance Program.
• Pension Plan.
• Paid Parental Leave.
• Special discounts for employees, family, and friends.
• Access to an array of learning and development resources.

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.

Job Family Group:

Legal

Job Family:

Legal Professionals

Time Type:

Full time

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Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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