Legal Services Assistant

Seelenfluss Praxis für psychologische Beratung; Sheffield; On-site; GBP 27,000 - 31,000; Part time

Job summary

A leading children's healthcare provider in Sheffield is seeking a highly organized individual for a part-time administrative role in the Legal Services team. The successful candidate will assist with compliance, manage correspondence, and liaise with external bodies. Required qualifications include A level education and NVQ Level 4 or relevant experience. The salary ranges from £27,485 to £30,162 per annum, pro rata.

Benefits

Generous annual leave

Pension schemes

Health and wellbeing programmes

Exclusive discounts

Qualifications

• A level standard of education.
• NVQ Level 4 or equivalent qualification.
• PA/Secretarial experience or administrative function.

Responsibilities

• Provide independent administrative support to the Legal Services Director.
• Minute meetings, manage diaries, and handle correspondence.
• Liaise with external bodies including NHS Resolution and Local Authorities.

Skills

Strong IT skills (Microsoft Office, email, databases)

Clear communicator

Team player

Good knowledge of legal systems and processes

Excellent organizational skills

Attention to detail

Education

A level standard of education

NVQ Level 4 or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Email

Job description

Overview

Permanent | Part Time. We are seeking a highly organised individual to join our Legal Services team. In this vital role, you will support the Legal Services Director in ensuring compliance with legislation and court deadlines, while maintaining the highest standards of confidentiality.

About You

• A-level or equivalent education
• NVQ Level 4 or relevant experience
• Strong IT skills (Microsoft Office, email, databases)
• Clear communicator and team player

Main duties

You will report to the Paralegal, and your responsibilities will include:

• Provide independent administrative support to the Legal Services Director
• Minute meetings, manage diaries, and handle incoming/outgoing correspondence
• Liaise with external bodies including NHS Resolution, Coroners, Local Authorities, and barristers’ chambers
• Facilitate and process disclosure requests for civil and criminal matters, ensuring accurate logging and tracking
• Review and redact documentation for disclosure in line with legal and confidentiality requirements
• Prepare and check legal documents with precision and attention to detail

About Us

At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health. We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Our CARE values are Compassion, Accountability, Respect, and Excellence.

We offer generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts to help you thrive at work and beyond.

Details

• Date posted: 24 September 2025
• Band 4, Salary £27,485 to £30,162 per annum, pro rata
• Contract: Permanent
• Working pattern: Part-time
• Location: Sheffield Children’s NHS Foundation Trust, Western Bank, Sheffield, S10 2TH

Job Description and Requirements

Job responsibilities: For main responsibilities, please refer to the job description and person specification. Note: Sheffield Children’s uplift pay meets the Real Living Wage (£12.60 per hour).

• Occupation code 4212 (CASCOT). Visa sponsorship for part-time roles is not offered.

Diversity Statement

We are committed to creating an inclusive environment that celebrates diversity and supports everyone’s success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices and welcome feedback to improve our practices. For ideas, contact our Recruitment Manager.

Person Specification

Essential

• A level standard of education
• NVQ Level 4 or equivalent combination qualification/experience
• Computer systems training, including Microsoft Office, email and database systems, or equivalent skills

Experience

• PA/Secretarial experience or administrative function
• IT packages: Word, Excel, PowerPoint, Email
• Experience coordinating information delivery and diary management

Knowledge and Skills

• Good knowledge of legal systems and processes
• Data Protection Act, Access to Health Records Act, Freedom of Information Act
• Excellent organisational and communication skills; able to work under pressure and meet deadlines
• Maintaining strict confidentiality and ability to work independently and in a team

Personal Attributes

• Well organised, methodical, and able to prioritise workload
• Self-motivated, adaptable, and able to work with minimum supervision
• Attention to detail, tact, discretion, and ability to build relationships

Disclosure and Barring Service (DBS) checks apply as part of the recruitment process. This post is subject to the Rehabilitation of Offenders Act and may require a DBS submission.