LEGAL SECRETARY – RESIDENTIAL PROPERTY

Greene & Greene Solicitors; Bury St Edmunds; Hybrid; GBP 32,000; Full time

Job summary

An established industry player is seeking a Legal Secretary for its Residential Property team in Bury St Edmunds. This role offers the opportunity to work in a supportive environment, handling vital administrative tasks and providing exceptional service to clients. With a focus on collaboration and professional development, you'll engage in a variety of responsibilities, from transcribing documents to managing client inquiries. The firm values its team members, offering flexible working arrangements and a comprehensive benefits package, including private medical insurance and generous holiday allowances. Join a team dedicated to high professional standards and client satisfaction.

Benefits

25 days holiday plus Bank Holidays

Additional day off for birthday

Private medical insurance

Dental and health cash plan

Personal pension scheme

Group life assurance

Employee assistance program

In-house health & wellbeing initiatives

Car parking facilities

Discretionary annual bonus

Qualifications

• Experience in a property team at a law firm is preferred.
• Strong attention to detail and excellent communication skills are essential.

Responsibilities

• Transcribe documents and manage correspondence for fee earners.
• Handle general conveyancing duties and client inquiries.
• Maintain confidentiality of client information.

Skills

Office experience

Attention to detail

Typing speed of 60 WPM

Proficiency in Microsoft Office

Team collaboration

Time management

Excellent communication

Ability to meet deadlines

Education

GCSEs in English and Maths

Tools

Case management systems

Job description

Legal Secretary – Residential Property

Administrative

THE ROLE

Duties

We are seeking a Legal Secretary to join our Residential Property team, available for either part-time or full-time work at our Bury St Edmunds office. Your responsibilities will include:

1. Transcribing and producing correspondence and documentation requested by fee earners via digital dictation and Outlook, including amendments and formatting as needed.
2. Handling general conveyancing duties such as preparing contract packs, ordering searches, submitting SDLT forms, and applications to HMLR.
3. Opening and closing files based on instructions from fee earners.
4. Producing invoices.
5. Attending to clients via phone and in person, managing inquiries from existing and new clients as instructed by fee earners.
6. Taking and accurately recording messages, passing them promptly to the appropriate person.
7. Providing cover for other secretaries when they are on holiday or unwell.
8. Making appointments, arranging meetings, and maintaining an up-to-date diary for fee earners.
9. Ensuring confidentiality of all client documentation and information.
10. Undertaking additional tasks as needed to support team delivery of excellent client service.

Knowledge And Skills

• Experience in an office environment, ideally within a property team at a law firm.
• Accurate work with good attention to detail.
• Typing speed of 60 WPM.
• Good administrative skills and proficiency in Microsoft Office.
• Ability to work collaboratively within a team.
• Strong time management and organizational skills.
• Excellent communication skills.
• Ability to meet deadlines.
• Educational background including GCSEs (or equivalent) in English and Maths.
• Professional and friendly demeanor.
• Experience with case management systems is desirable but not essential.

Benefits

• Work with a friendly team committed to high professional standards.
• 25 days holiday plus Bank Holidays and an additional day off for your birthday.
• Hybrid working arrangements.
• Private medical insurance.
• Dental and health cash plan.
• Personal pension scheme.
• Group life assurance.
• Employee assistance program.
• In-house health & wellbeing initiatives.
• Car parking facilities.
• Discretionary annual bonus.

Hours and Salary

The salary for this role is £31,720.00 (FTE). Working hours are 9am – 5:30pm, Monday to Friday.

The Firm

Greene & Greene has been providing legal services from Bury St Edmunds since 1893. The firm offers a broad range of legal advice to individuals and companies both nationally and internationally. We are highly ranked for client service in Legal 500 and Chambers directories. Our goal is to provide practical, expert legal advice in partnership with our clients.

Equal Opportunities

We are committed to fostering a diverse, equal, and inclusive workplace. We recruit based on suitability, experience, and qualifications, welcoming applications from all backgrounds regardless of gender, race, religion, age, disability, or sexual orientation.

To Apply

Please send your CV and covering letter to Trudie Wright, Practice Manager, at [e-mail]. For more vacancies and information, visit our Careers page.