Legal Secretary - Private Client

Spire Solicitors LLP; Norwich; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading legal firm in Norwich is seeking a Legal Secretary for their Private Client team. The role involves providing essential secretarial support, managing communications, and maintaining accurate files. Ideal candidates will have legal secretarial experience, excellent typing skills, and the ability to communicate professionally. The position offers a collaborative culture and various benefits including health plans and flexible working.

Benefits

Healthcare cash plan with Bupa

Contributory pension scheme

25 days’ annual leave plus Bank Holidays

2 self-care days per year

3.5 days paid 'close down' days at Christmas

Personal Development Plan

Wellbeing Champions

Flexible working policy

Staff events and active social committee

Collaborative company culture

Qualifications

• Experience as a legal secretary is essential.
• Strong organisational and time management skills are needed.
• Must demonstrate accurate typing, especially for dictations.

Responsibilities

• Produce correspondence via dictation and typing.
• Proofread all communications for accuracy.
• Answer and respond to calls and emails professionally.

Skills

Legal secretarial experience

Time management

Organisational skills

IT skills

Communication skills

Accurate typing abilities

Attention to detail

Job description

The Opportunity:

We have an opportunity for a Legal Secretary to join our Private Client team, based in Norwich. This role offers an excellent chance to provide secretarial support in a fast-paced environment.

The Candidate:

We are seeking a candidate who:

• Has previous legal secretarial experience.
• Possesses excellent time management, organisational, IT, and communication skills.
• Can demonstrate accurate typing abilities, including dictations.
• Takes pride in exceptional attention to detail.
• Can communicate in a friendly, professional, and confidential manner.

The role suits those with a positive, flexible approach and the ability to remain calm under pressure.

The Role:

As a Legal Secretary, you will:

• Produce correspondence via BigHand digital dictation system and/or copy typing.
• Proofread all typed communications for accuracy and presentation; amend documents with tracked changes.
• Answer calls and respond to emails professionally and promptly.
• Handle new client enquiries and ensure instructions are allocated appropriately.
• Manage electronic and paper files, including conflict checking, in line with firm procedures.
• Arrange for timely posting of documents.
• Assist clients with collecting original documents such as Wills and Lasting Powers of Attorney.
• Manage diaries for fee earners.
• Photocopy and scan documents as needed.
• Greet clients and collect ID documents.
• Relay client or third-party feedback to relevant staff.
• Make notes of meetings or calls when appropriate.
• Ensure fee earners have necessary documentation for meetings.
• Maintain and update files, both paper and electronic.

#TeamSpire:

Spire Solicitors LLP is one of the largest legal firms in the region, with a strong presence in Norwich and throughout Norfolk. We offer a wide range of legal services and pride ourselves on a friendly, personable culture.

Benefits:

• Healthcare cash plan with Bupa
• Contributory pension scheme
• 25 days’ annual leave plus Bank Holidays
• 2 self-care days per year
• 3.5 days paid "close down" days at Christmas
• Personal Development Plan
• Wellbeing Champions
• Flexible working policy
• Staff events and active social committee
• Collaborative company culture

Equal Opportunities:

Spire Solicitors LLP is committed to equal opportunity employment, considering all applicants without regard to disability, gender identity, race, sex, sexual orientation, or any other protected characteristic.