Legal Secretary in Bristol)

Pertemps; Bristol; On-site; GBP 26,000; Full time

Job summary

An established industry player is seeking a Legal Secretary to join their dynamic team in Bristol. In this pivotal role, you will provide essential administrative support to solicitors, including drafting legal documents, managing court filings, and maintaining effective communication with clients and court personnel. If you possess strong communication skills, attention to detail, and a solid understanding of legal procedures, this is a fantastic opportunity to enhance your career in a supportive and engaging environment. Join a fun team and make a significant impact in the legal field!

Qualifications

• Experience in legal document preparation and management is essential.
• Strong communication and organisational skills are required.

Responsibilities

• Prepare and manage legal documents and court forms.
• Provide administrative support and manage lawyer schedules.
• Communicate effectively with solicitors, clients, and court personnel.

Skills

Communication Skills

Written Skills

Attention to Detail

Organisational Skills

IT Skills

Teamwork

Professionalism

Legal Knowledge

Education

OCR Higher Diploma in Administrative and Secretarial Procedures

Legal Secretaries Diploma from ILSPA

City & Guilds CILEX Level 3 Certificate for Legal Secretaries

3 A Levels

Tools

MS Office

Court-filing systems

Transcription software

Dictaphone

Job description

Legal Secretary

Location: Bristol

Days of Work: Monday - Friday, 8.30 am - 5.30 pm

Salary: £25,500.00

The Legal Secretary will be responsible for supporting solicitors by performing a variety of administrative duties, including drafting legal correspondence, managing legal documentation, answering phones, greeting visitors, and maintaining communication with solicitors, clients, and court personnel.

Working for a fun dynamic team.

Main Duties

1. Document Preparation and Management:
   1. Transcribe, proofread, and type legal documents.
   2. Prepare court forms and file legal documents with the court ahead of deadlines.
   3. Assist in drafting and preparing legal documents, forms, and bundles.
   4. Prepare Court Bundles.
   5. File, organise, and scan legal documents, keeping records up to date using the Practice Management System (PMS).
   6. Filing documents on files where necessary.
2. Administrative Support:
   1. Schedule court depositions, hearings, and other meetings.
   2. Arrange appointments for clients and make travel arrangements for solicitors.
   3. Time record and assist Fee Earners with file compliance.
   4. Prepare post for mailing and scan incoming post into the system for distribution to Fee Earners.
   5. Download audio recordings and manage electronic filing.
3. Reception and Communication:
   1. Answer telephone calls, providing professional and courteous service.
   2. Communicate effectively with solicitors, clients, court personnel, and colleagues.

Skills and Experience Required:

Qualifications & Training:

1. OCR Higher Diploma in Administrative and Secretarial Procedures or equivalent (e.g., Degree).
2. Legal Secretaries Diploma from the Institute of Legal Secretaries and PAs (ILSPA).
3. City & Guilds CILEX Level 3 Certificate for Legal Secretaries.
4. 3 A Levels.

Key Skills:

1. Communication Skills: Ability to communicate professionally with barristers, solicitors, clients, and colleagues.
2. Written Skills: Excellent spelling, grammar, and a high level of written English.
3. Attention to Detail: High level of accuracy when preparing legal documents and forms.
4. Organisational Skills: Ability to manage lawyers' diaries and prioritise tasks effectively.
5. IT Skills: Proficiency in MS Office and legal technology (e.g., court-filing systems, transcription software, Dictaphone).
6. Teamwork: Strong ability to work collaboratively with clients, lawyers, and other legal secretaries.
7. Professionalism: Courteous and professional demeanour with a strong sense of discretion.
8. Legal Knowledge: Familiarity with legal terminology, regulations, and court systems.

If you are interested please click APPLY.