Legal Secretary - Governance, Funding & Corporate (hybrid working)

Anthony Collins Solicitors; Birmingham; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Legal Secretary to provide proactive support to a dynamic team. This role is pivotal in ensuring seamless administrative operations, requiring a blend of organisational prowess and effective communication skills. The ideal candidate will thrive in a fast-paced environment, adeptly managing multiple tasks while maintaining a keen attention to detail. With a commitment to improving lives and communities, this firm values individuals who are motivated by shared goals and a strong set of principles. Join a team where your contributions will make a meaningful impact.

Qualifications

• Proactive and resourceful with excellent organisational skills.
• Confident communicator able to liaise with clients and colleagues.

Responsibilities

• Provide comprehensive secretarial support to fee earners.
• Manage client communications and diary management.

Skills

Organisational Skills

Communication Skills

Proficiency in MS Office

Diary Management

File Management

Critical Thinking

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

MS Teams

Job description

Legal Secretary - Governance, Funding & Corporate (hybrid working)

This role is key to providing proactive and comprehensive support to four fee earners, delivering a full secretarial and administrative service. The position requires close collaboration with secretarial colleagues to ensure consistent and efficient support across the team. The successful candidate must demonstrate excellent organisational and communication skills, along with the ability to manage emails and phone calls with minimal supervision.

Key responsibilities include, but are not limited to:

• Typing from dictation
• Producing, formatting, and amending documents
• Managing client communications via telephone and email
• Diary management, including arranging meetings and travel as required
• Support with business development initiatives
• File management, including opening and closing files, conducting compliance checks, and scanning and saving documents to the document management system
• Assisting with billing and financial management

About the candidate

The successful candidate will be:

• Proactive and resourceful, able to anticipate needs and take initiative without waiting for direction
• A confident and skilled communicator, able to liaise effectively with clients, colleagues, and stakeholders at all levels
• Highly organised, with a keen eye for detail and the ability to manage multiple tasks simultaneously, even in a fast-paced environment
• A critical thinkerwho isn’t afraid to challenge the status quo and suggest improvements where necessary
• A self-starter, able to prioritise tasks and manage time effectively with minimal supervision
• Adaptable, with a flexible approach to work and the ability to switch between tasks effortlessly
• Confident in using technology, including advanced proficiency in MS Office packages such as Word, Excel, PowerPoint, and Outlook and also Teams

About the firm

Anthony Collins Solicitors is a specialist law firm with a clear purpose – to “improve lives, communities and society". For over 40 years we’ve been successfully combining market-leading legal expertise with a commitment to excellence and long-term relationships underpinned by a strong set of values.

What makes Anthony Collins Solicitors distinctive, beyond simply being a sector-specialist law firm, is our people and the values we share. We’re extremely proud of the calibre of people that we attract; people who are inspired by our values, motivated by our vision and work with our clients to positively influence the society and communities we are building together.

Anthony Collins Solicitors is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.