Legal Secretary - Family Department

Kitson & Trotman; Bridport; On-site; GBP 25,000 - 35,000; Full time

Job summary

A law firm in Bridport is seeking an experienced Legal Secretary for its Family law department. The role involves preparing legal documents, assisting with client enquiries, and ensuring compliance with legal standards. Ideal candidates will have experience in a UK law firm and be effective team players.

Qualifications

• Experience in a UK law firm is essential.
• Experience as a family legal secretary is preferable.
• Good typing speed and accuracy are necessary.

Responsibilities

• Prepare legal documents, correspondence, and court forms.
• Answer telephone calls and assist with client enquiries.
• Liaise with other law firms and authorities.
• Ensure that all files are maintained to the Lexcel standard.

Skills

Accurate typing skills

Ability to multi-task

Confidential handling of client matters

Job description

We are seeking an experienced Legal Secretary for our Family law department, providing secretarial and administrative duties to help facilitate the smooth handling of client matters. We are seeking an adaptable team player with the ability to multi-task and act in a confident, professional and responsible manner with compassion towards the practice’s clients. Confidentiality and punctuality are essential.

Role tasks:
1. Preparing legal documents, correspondence and court forms by audio and copy typing using digital dictation for multiple fee earners at times.
2. Photocopying documents and correspondence and scanning the same to emails as and when required.
3. Answering the telephone, assisting with client enquiries both on the telephone and face-to-face and taking messages when required.
4. Making appointments and using Outlook calendar and tasks.
5. Liaising with other law firms, authorities, barrister chambers and other third parties.
6. Filing of correspondence and documents and keeping records up to date, ensuring that all files are maintained to the Lexcel standard.
7. Preparing mail for posting/emailing or other relevant mode of correspondence.
8. Providing support to other secretaries and fee earners, including in other departments, when busy and during holiday times.
9. To use the systems and procedures, both manual and electronic, put in place by the firm to facilitate the business, efficiently and lawfully.
10. Any other reasonable tasks as requested.

Standards required:
Experience in a UK law firm is essential.
Experience as a family legal secretary is preferable.
Accurate typing skills and a good typing speed is essential.