Legal Secretary/Executive Assistant

The Institute of Legal Secretaries & PAs; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A legal services firm in London is seeking a highly motivated Legal Secretary/Executive Assistant to provide first-class support to partners and solicitors. This full-time role requires excellent organisational and interpersonal skills, a strong command of English, and approximately 5 years of relevant experience. Competency in Microsoft Office is essential, and knowledge of Adobe tools is desirable. The salary is competitive and commensurate with experience.

Benefits

Competitive salary

Supportive team culture

Qualifications

• Approximately 5 years' experience as an Executive Assistant/Legal Secretary or similar.
• Excellent technical skills with knowledge of Microsoft packages.
• Confident telephone manner for dealing with clients or telephone enquiries.

Responsibilities

• Provide high quality administrative and support service to the partners.
• Manage the electronic diary and case management system effectively.
• Organise and maintain effective filing systems.

Skills

Organisational skills

Interpersonal skills

Technical skills

Excellent English command

Education

GCSEs including Maths and English

Legal Secretarial qualification or equivalent

Tools

Microsoft Office

Excel

Powerpoint

Adobe Illustrator

InDesign

Job description

We are looking to recruit a highly motivated Legal Secretary/Executive Assistant to provide a first-class professional support service to 2 Partners, and other solicitors as may be required. We are looking for somebody with great organisational skills and a passion for accuracy. You will be responsible for -

• providing a high quality administrative and support service to the partners;
• effective management of the electronic diary and case management system;
• providing support for an extensive range of meetings for fee earners and arranging partner travel;
• liaising with clients and acting as a primary point of contact;
• managing calenders, co-ordinating and organising events;
• dealing with general secretarial duties, administration, digital dictation and typing correspondence;
• dealing with telephone calls and messages;
• dealing with billing, invoicing clients, chasing unpaid bills and opening and closing cases;
• organising and maintaining effective filing systems, processing expenses; and
• general assistance with litigation, preparation of bundles, incluidng e-bundles and paginating documents.
  An interest in marketing will also be an advantage as the Firm's cases usually attract considerable press attention. You will have excellent technical skills and knowledge of Microsoft packages, including Office, Excel and Powerpoint. Experience of Adobe illustrator or Indesign would be desirable.
• The successful candidate will also have excellent inter personal and team working skills and, in particular, a confident telephone manner for dealing with clients or telephone enquiries. An excellent command of English, both written and spoken, is also required. Qualifications required: 1) GCSEs, including Maths and English desirable, with good grades; 2) Legal Secretarial qualification or equivalent, desirable but not essential; 3) Approximately 5 years' experience as an Executive Assistant/Legal Secretary, or similar. The candidate must be available to start immediately in this full-time role.
• Rahman Lowe is a specialist employment law firm based in Canary Wharf, London.We are ranked as a leading firm for employment law by the Legal 500 and Chambers & Partners independent guides to the legal profession. The firm acts for both employers and employees.
• Salary: Dependent upon experience. What we offer: Competitive salary
  Supportive team culture and meaningful client work