Legal Secretary - Derby

Elliot Mather LLP; Derby; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading legal firm based in Derby is seeking a Legal Secretary for its Wills & Probate department. This full-time role involves providing comprehensive secretarial support, requiring strong audio typing and MS Office skills. The ideal candidate will be organized, proactive, and dedicated to maintaining confidentiality. The position offers a competitive salary and clear career progression in a supportive working environment.

Benefits

Attractive starting salary

Rewards and recognition platform

Pension scheme

Generous holiday entitlement

Career development opportunities

Friendly office environment

Qualifications

• Proven all-round secretarial skills including audio typing and document production.
• Excellent organizational acumen and ability to work under pressure.
• Confidence to demonstrate initiative and deliver key outputs.

Responsibilities

• Coordinate and manage post for the department.
• Produce documents from dictation and instructions.
• Manage calendar and appointments for the fee earner.
• Maintain confidentiality of all documentation.
• Support clients in a professional manner.

Skills

Audio typing

MS Office Suite

Organizational skills

Initiative

Tools

Case management systems (ALB or similar)

Job description

We have specialists in many areas of legal practice. Make an enquiry today: 0330 333 2613

Our busy Probate department is currently inviting applications from career-minded secretarial candidates for the following position:

LEGAL SECRETARY – WILLS & PROBATE

In this full-time role, which provides broad secretarial and administration assistance to the Partner - Wills & Probate department, you will need to be able to demonstrate genuine, all-round secretarial skills that will include well-honed audio typing/word processing ability, a good working knowledge of MS Office applications (Word / Excel / PowerPoint), first-class organisational acumen and the confidence to show initiative, drive and determination while delivering key outputs and hitting deadlines. Knowledge of using a case management system, ALB or similar, would also be advantageous but is not essential as training will be provided.

DETAILED JOB DESCRIPTION

• Receive, check and coordinate post
• Produce accurate documents from dictation, verbal or written instructions including the use of templates and precedents.
• Maintain the confidentiality of all the firm’s and clients’ documentation and information.
• Answer telephone calls and take messages
• Diary management – manage the Fee Earner's diary of forthcoming appointments and action
• Attend clients both in person and on the telephone and to provide such support in a professional and courteous manner
• Regular contact with appropriate third parties, including other Solicitors, Experts, Barristers, Courts etc.
• Establish and maintain efficient paper and electronic filing systems
• Maintain and update efficient document storage system for Wills and Lasting Powers of Attorney in accordance with the firm’s guidelines
• Open and close client files accurately and efficiently undertake any file management tasks delegated by the Fee Earner. Prepare files for archive.
• To prepare outgoing correspondence and enclosures for despatch.
• To provide support and guidance to trainee and temporary secretaries as and when required.
• To undertake other ad-hoc duties as requested from time to time.

Benefits will include:

• attractive starting salary, subject to your relevant legal sector experience
• rewards and recognition platform, with retailer discounts
• pension scheme with employer’s contributions
• generous annual holiday entitlement, including a day off for your birthday
• genuine career opportunities in a fast-growing practice where ‘work/life’ balance matters
• a friendly, professional office environment located in the centre of Derby, close to all amenities and transport connections.

Elliot Mather LLP is one of the foremost legal firms in the East Midlands, employing around 180 colleagues across our offices in Chesterfield, Mansfield, Derby and Nottingham.

We are an equal opportunities employer and fully committed to promoting and protecting the physical and mental health and well-being of all our employees.

It is Elliot Mather policy that we do not include salaries in our recruitment advertisements, so any consultancy / agency statements regarding the wage / salary for this vacancy should be read with caution.

Please send us your up to date CV together with a covering letter that includes details of your current salary and benefits package, and notice period (where applicable) by email to:[e-mail]

Elliot Mather LLP maintains professional indemnity insurance in accordance with the rules of the Solicitors Regulation Authority. Details of the insurers and the territorial coverage of the policy are available for inspection at our offices.

Registered Office: St. Mary's Court, St. Mary's Gate, Chesterfield, Derbyshire, England, S41 7TD

VAT Number: 126 3019 03

Regulatory Notice: Elliot Mather LLP is a limited liability partnership. Partnership number OC321320.