Legal Secretary - Conveyancing

Elizabeth Michael Associates LTD; East Midlands; On-site; GBP 25,000 - 26,000; Full time

Job summary

A reputable legal practice in Sheffield is seeking a Legal Secretary experienced in Conveyancing. This key support role demands high-quality administrative assistance, including managing case files, drafting legal documents, and client communication. Candidates should possess excellent audio typing skills and proficiency in Microsoft Office. The role offers a salary of £25,000 - £26,000, operating Monday to Friday from 9 am to 5 pm.

Qualifications

• Prior experience within the Conveyancing sector.
• High-speed and accurate audio typing skills.
• Confidence using digital dictation systems and case management software.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide comprehensive support to fee earners, including audio typing and drafting legal documents.
• Organise and maintain client files ensuring accuracy and compliance.
• Manage solicitors' diaries, schedule appointments, and coordinate meetings.
• Act as a key point of contact for clients, estate agents, and third parties.

Skills

Audio typing

Organisational skills

Communication skills

Proficiency in Microsoft Office

Multitasking abilities

Tools

Case management software

Digital dictation systems

Job description

Legal Secretary

Sheffield, S20

£25,000 - £26,000

Mon-Fri 9am - 5pm

Starting as soon as possible

Description

We are currently recruiting for a Legal Secretary experienced in Conveyancing on behalf of a well-established law firm. This is an excellent opportunity for a proactive and organised individual to join a reputable legal practice in a key support role.

The successful candidate will be responsible for delivering high-quality administrative and secretarial assistance to fee earners.

This position plays a crucial role in ensuring the smooth day to day running of legal operations, including the preparation of legal documents, management of case files, and professional client communication.

Responsibilities

• Provide comprehensive support to fee earners, including audio typing, copying typing, drafting letters, legal forms, contracts and completion statements
• Draft, format and proofread legal documentation such as contracts, transfers, leases and Land Registry forms
• Conduct and manage property-related searches (Land Registry applications, local authority, environmental, flood risk etc.) and follow-up communications
• Use Land Registry portal and handle requisitions as needed
• Organise and maintain client files - opening, updating and closing ensuring they are accurate, compliant and securely stored
• Act as a key point of contact for clients, estate agents, mortgage lenders, local councils and other third parties to coordinate information and timeline
• Deal with incoming calls, emails, correspondence and mail managing expectations and triage tasks effectively
• Manage solicitors diaries, schedule appointments and coordinate meetings efficiently
• Assist with processing invoices, billing and liaising with accounts as required
• Maintain confidentiality and professionalism in handling sensitive client data and documentation

Person Specification

• Prior experience within the Conveyancing sector
• High-speed and accurate audio typing skills
• Confidence using digital dictation systems and case management software
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills