Legal Secretary - Commercial Property

Spire Solicitors LLP; Norwich; On-site; GBP 22,000 - 28,000; Full time

Job summary

A prominent legal firm in Norwich seeks a Legal Secretary for its Commercial Property team. This full-time role involves providing administrative support, including managing correspondence and client interactions. Ideal candidates will have legal secretarial experience and strong time management skills. The firm offers employee benefits like a healthcare plan and flexible working options.

Benefits

Healthcare cash plan with Bupa

Contributory pension scheme

25 days annual leave plus Bank Holidays

Self-care days

Paid close down days at Christmas

Personal Development Plan

Agile/Flexi Working Policy

Staff events and social committee

Collaborative company culture

Qualifications

• Previous legal secretarial experience is preferred.
• Accurate typing skills, including dictations.
• Ability to thrive in a busy environment.

Responsibilities

• Provide secretarial support to the Commercial Property team.
• Open and close files, perform documentation checks.
• Draft correspondence and manage diary scheduling.

Skills

Time management

IT skills

Communication skills

Attention to detail

Ability to remain calm under pressure

Job description

The Opportunity

We have a new opportunity for a Legal Secretary to join our Commercial Property team, based at our Norwich office. This role provides secretarial support to the team. This growing department works in a fast-paced environment, and they are looking for individuals who relish the challenge that this brings.

The Candidate

• The ideal candidate will have previous legal secretarial experience.
• We are looking for someone with great time management, IT and communication skills, who is an accurate typist (including dictations) and someone who appreciates the importance of attention to detail.
• The applicants will enjoy a busy environment and have the ability to remain calm under pressure.
• We are keen to find individuals who have a positive "can-do" attitude, who love learning new skills.
• Successful candidates will be team players who thrive in a collaborative environment.
• It goes without saying that we need people who can build a strong rapport with clients as well as their team.
• We are looking for people who will take this opportunity to develop (personally and professionally) in a firm that actively put the needs of our people and clients at the heart of what we do.

The Role

As a Legal Secretary, this role plays a key role in providing secretarial and administrative support to the team. Some of the responsibilities include:

• Opening and closing files, and carrying out initial documentation and ID checks.
• Drafting and producing correspondence and documentation, including from dictations.
• Liaising with clients in person, via emails and by telephone calls, such as taking new client enquiries.
• Diary management, arranging travel, and meeting room bookings for the team.
• Monitoring and actioning emails.
• Taking meeting minutes, and making file notes of phone calls.
• Supporting with covering other secretaries in the department when they are out of the office.
• Other administrative tasks, such as photocopying, scanning and printing.

Commercial Property

Our experienced commercial property team deals with all aspects of the commercial property sector including purchases and sales, as well as lease renewals for both landlords and tenants. They assist in refinancing deals as well as advising on planning obligations or the development of new commercial business parks.

With extensive experience of all types of business occupiers and landlords, the team also draws on knowledge from across the firm to provide a comprehensive service.

Whatever the client’s business size, the team provides effective solutions for all commercial property requirements.

#TeamSpire

Spire Solicitors LLP is one of the largest legal firms in the region. With head offices in the heart of Norwich city centre, we also boast an unrivalled regional presence across the county, with offices in market towns throughout Norfolk including Attleborough, Aylsham, Dereham, Diss, Watton, and Wymondham.

We offer a comprehensive range of legal advice and our dedicated team actively work together to deliver a friendly and personable culture.

Our core values are: Trust, Responsibility, Client Driven, People Matter and Teamwork.

Benefits

• Healthcare cash plan with Bupa
• Contributory pension scheme
• 25 days’ annual leave (FTE), plus Bank Holidays
• 2 self-care days per year (FTE)
• 3.5 days paid "close down" days at Christmas
• Personal Development Plan to support your career
• Wellbeing Champions to support wellbeing within the firm
• Agile/Flexi Working Policy
• Staff events, and an active social committee
• A collaborative and engaging company culture

Equal Opportunities

Spire Solicitors LLP is an equal opportunity employer with all applicants considered for interview and potential subsequent employment without regard to disability, gender identity, race, sex, sexual orientation, or any other legally protected status.

Further Job Details

• Job Types: Full-time, Permanent