Legal Secretary/Assistant

The One Group; Ipswich; On-site; GBP 40,000 - 60,000; Full time

Job summary

A professional service firm in Ipswich is seeking an experienced administrator to provide high-level administrative support. The role involves managing correspondence, liaising with clients, and maintaining accurate file management within a legal context. The ideal candidate should have strong organizational skills and ideally experience in the legal sector. Benefits include 25 days of holiday, private healthcare, and a hybrid working policy.

Benefits

25 days holiday plus Bank Holidays

Private Health care with BUPA

Subsidised gym membership

Agile/Hybrid Working Policy

Qualifications

• Strong attention to detail and reliability.
• Positive, enthusiastic, and professional approach.
• Ideally, experience in the Legal sector and audio typing.

Responsibilities

• Provide administrative support to fee earners.
• Manage diary and schedule meetings.
• Maintain compliance with file management.

Skills

Strong administration experience

Attention to detail

High level organizational skills

Excellent communication skills

Self-motivated

Job description

You will work as part of an administration team to provide professional, proactive, high level administrative support to an allocated group of fee earners and assist with client-facing enquiries as well as being a valued member of the Team.

Day to day responsibilities may include:

Produce correspondence, documents and completion statements, ensuring relevant documentation is produced to a high standard
Effectively liaising with clients and other external contacts together with staff from other departments
Support and build working relationships with the team leader and wider team members
Assist in maintaining compliant and accurate file management and office systems
Develop and maintain a good level of understanding of firm policy and process
To carry out photocopying and scanning in accordance with the firm's paper-lite and clear desk policies.
File opening including checking and adhering to compliance requirements
Receiving and processing dictation from team members to include the preparation of letters, reports, attendance notes and invoicing
Engross documents and report bundles both electronically and manually
Schedule and manage deeds to ensure records are kept up to date
To format, paginate, number and present documents in house style
Use the HMRC and HMLR portals for submitting Stamp Duty Land Tax returns and HM Land Registry applications
Diary management and organisation of meetings
Organising Team events
Liaising with clients and directing enquiries to the relevant fee earner
Supporting the Registry Clerk team with the preparation of licenses and faculty jurisdiction documentation
Provide support to other secretaries within the wider Divisional team and provide cover as and when possible
You will have the ability to contribute at an operational level, with excellent communication skills and:

Requirements needed;

Strong administration experience;
Positive, enthusiastic and professional approach;
Strong attention to detail, high level organisational skills and reliability;
Self-motivated with a desire to learn and an ability to use own initiative.
Ideally you will have experience working in the Legal sector and in audio typing

Our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and well being of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment, we offer the following core benefits:

25 days holiday (FTE) plus Bank Holidays
Long Service holiday award - 1 extra week every 10 years continuous service
Private Health care with BUPA (offered after probation is passed)
Scottish Widows Pension Scheme (5% employer / 5% Employee)
Staff Profit Share and Individual Performance Bonus Scheme
Salary sacrifice (Pensions, Staff Profit Share)
Life Assurance - 4 x salary / Permanent Health Insurance
Paid CSR Day
Enhanced Maternity/Paternity Leave
Subsidised gym membership
Electric car scheme
Agile/Hybrid Working Policy
Dress for your Day Policy