Legal Secretary/Administrator

Jonathanlea; Haywards Heath; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Christmas bonus

Company away days

Office parties

Job summary

A growing law firm in Haywards Heath is seeking an experienced Legal Secretary/Administrator. Responsibilities include managing calls, preparing documents, and supporting legal staff. Candidates should possess strong organizational and communication skills, along with a desire to grow professionally. The ideal candidate will have prior experience in a similar role and a good academic background. This position offers a competitive salary, benefits, and a positive work culture focused on personal and professional development.

Qualifications

• Prior experience as a legal secretary or in professional services is advantageous.
• Ability to work independently and use initiative.
• Strong presentation standards and service excellence.

Responsibilities

• Answer phone calls and transfer messages professionally.
• Book videoconference calls for the team.
• Prepare standard letters and documents.
• Perform anti-money laundering checks.
• Assist with marketing tasks including social media management.

Skills

Excellent communication skills

Strong organizational skills

Team player

Time management skills

Attention to detail

Education

Good academic results

Tools

Case management software

Job description

Legal Secretary / Administrator – sussex

Legal Secretary/Administrator Position Haywards Heath, West Sussex

We are looking to recruit an experienced Legal Secretary in Haywards Heath to join The Jonathan Lea Network as soon as possible.

Depending on your prior experience, your starting salary will be between £25k – £32K per annum, with full time hours Monday to Thursday 9am – 6pm and Friday 9am – 5pm. You will start with 22 holiday days per year. Benefits include a Christmas bonus, company away days and Christmas and summer parties.

Your new company

The Jonathan Lea Network is a forward-thinking business focused law firm that since it started trading as an SRA regulated firm on 1st May 2019 has grown by more than 1000%. We are based in a large open plan office which is just a 5-minute walk from Haywards Heath train station.

Our clients include leading technology start-ups and owner managed companies across a range of industry sectors. Most are based in London and around the South East, while our work is also often international in scope.

Our firm is made up of a retained team of employed lawyers and administrative staff who work closely together within our central office, while we are also enhanced by a network of experienced self-employed consultant solicitors who are based remotely.

You will benefit from the kind of experience not available at larger more established companies in that you will never be just a number and there is a better opportunity to grow personally and professionally within a dynamic, friendly and entrepreneurial environment.

Legal Secretary/Administrator Role

The role is varied and includes the following:

• Answering the telephone professionally, quickly and efficiently, and transferring calls or taking messages where necessary
• Booking videoconference calls for the retained team
• Preparing standard letters
• Performing anti-money laundering and client due diligence checks
• Preparing post ready for collection
• Scanning and photocopying documents
• Assisting with placing stationery orders
• Using the firm’s database to track documents stored offsite, e.g. Wills, LPAs, Deeds etc
• Recalling documents from storage, from time-to-time
• Supporting all our Consultant Solicitors as and when required
• Supporting our Retained Team
• Opening matters and inputting data on our case management software system
• Following the file closing process to ensure client files are dealt with correctly
• Assisting with compliance tasks
• Carrying out legal research
• Assisting with marketing tasks, including management of social media accounts and some event organising.
• From time to time assisting with accounting tasks and helping to manage invoicing and chasing outstanding debts

What we are looking for

Applicants should have:

• some good academic results
• an ability to work well independently and use your own initiative, but also react positively to close supervision
• high service and presentation standards
• a good team player, willing to roll up your sleeves and get on with the job
• strong organisational and time management skills
• excellent communication and interpersonal skills
• an enthusiasm to take on new challenges and broaden your knowledge base and skills set; and
• an interest in developing your own career and a desire to work hard to meet targets
• previous experience in a legal secretary role or professional services advantageous

Apply

To apply please email your CV and covering letter, along with any other relevant information you feel would help your application, to elia.neale@ jonathanlea.net