Legal Secretary – UK Top 50 Law

Recruitment Avenue; Sevenoaks; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive administrator to join their dynamic Social Housing team. This role involves providing essential support to legal professionals, managing files, and ensuring effective communication within the team. The ideal candidate will possess strong organizational skills and a positive attitude towards teamwork. With a commitment to ongoing development and a supportive work environment, this position offers a unique opportunity to contribute to a respected law firm while enjoying a range of benefits, including generous holiday entitlement and private healthcare. If you're looking to make a meaningful impact in a collaborative setting, this role is perfect for you.

Benefits

25 days holiday plus Bank Holidays

Long Service holiday award

Private Healthcare – BUPA

Scottish Widows Pension Scheme

Staff Profit Share

Life Assurance – 4 x salary

Paid ESG day

Enhanced Maternity/Paternity Leave

Season Ticket Loan

Gym Flex membership

Qualifications

• Previous administration and/or secretarial experience essential.
• Excellent computer skills, particularly with Microsoft Office suite.

Responsibilities

• Support Social Housing Partners and Legal Directors with administration tasks.
• Manage files, prepare invoices, and assist with case management.

Skills

Administration experience

Microsoft Office suite

Excellent spelling and punctuation

Communication skills

Organizational skills

Teamwork

Discretion

Proactive support

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Salary: Negotiable

Department: Social Housing

Location: Sevenoaks, Kent

Our client is a UK Top 50 law firm. With a heritage spanning 160 years, they have more than 700 lawyers and legal professionals based in Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks.

They advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property, corporate services, litigation and private client advisory.

Purpose of job:

To work as part of a very busy and rapidly growing Social Housing team to provide professional administration support to fee earners.

The Department:

Our highly regarded Social Housing Team acts for a broad range of national and regional RPs, local authorities, private house-builders and funders on a wide range of issues affecting the sector.

Main Responsibilities:

• To support and help with the Social Housing Partners, Legal Directors, Team Leaders and Paralegals
• File opening, general file management, file invoice preparation and case management support, including dictation and court bundle preparation support
• Accurately maintain and update client and other relevant contact details on the firm’s database
• Develop and maintain a good level of understanding of firm policy and process
• To carry out photocopying and scanning in accordance with the firm’s paper-lite and clear desk policies
• To proof read all work, checking for spelling and grammar
• Diary management, processing of expense claims and attending to travel and other business development arrangements
• Proactively support other secretaries within the team and provide cover as and when necessary
• Ensure that work is completed to a high standard and meets the required deadline

Key Skills/Experience Needed:

• Previous administration and/or Secretarial experience essential
• Excellent computer/technical skills in particular working knowledge of Microsoft Office suite of software including Outlook, Excel, Word and PowerPoint;
• Excellent spelling and punctuation;
• Ability to communicate with colleagues at all levels of seniority and liaise effectively with other internal departments and external contacts;
• Ability to use discretion;
• Positive and enthusiastic approach to teamwork;
• Good telephone manner;
• A flexible, highly motivated, proactive and ‘can do’ working style;
• Self-motivated, ability to use initiative and provide pro-active support to the Social Housing team;
• Good organisational skills, able to prioritise, make decisions and work effectively within a sometimes pressurised environment;
• Commitment to ongoing learning and development
• Any experience working with Housing Associations or Local Authorities welcome but not essential

Benefits:

• 25 days holiday (FTE) plus Bank Holidays rising with service
• Long Service holiday award – 1 extra week every 10 years continuous service
• Private Healthcare – BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance – 4 x salary / Permanent Health Insurance
• Paid ESG (Environmental, Social and Governance) day
• Enhanced Maternity/Paternity Leave
• Season Ticket Loan
• Gym Flex membership
• Electric car scheme
• Dress for your Day Policy
• Agile Working Policy