Legal Secretary

www.findapprenticeship.service.gov.uk - Jobboard; Preston; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

A well-established law firm in Preston is seeking a full-time Legal Secretary to join their team. This role includes managing files, producing documents, and ensuring compliance with regulatory standards. Candidates should have strong communication skills and experience in law or a professional environment. Flexible working hours are available, along with the option for hybrid work after probation.

Qualifications

• Excellent written and verbal communication skills are essential.
• Must have the ability to work under pressure to tight deadlines.
• Experience working in a law firm is preferred.

Responsibilities

• Manage file administration including opening, closing, and archiving.
• Produce files for Fee Earners and file documents as required.
• Ensure compliance with regulatory standards and Office Manual.
• Handle telephone calls and manage the team's diary.

Skills

Excellent written and verbal communication skills

Ability to work under pressure to tight deadlines

Experience of working in a Law firm

Previous role as an Administrator in a Legal service line team

Job description

Your new company

A well-established business based in Preston are actively recruiting for an Legal Secretary to join their team on a Permanent full-time basis. This is an exciting opportunity for someone who is passionate about the work they do, the service they provide and getting the best results for their clients. If you have got drive and determination, ambition and are looking for a stimulating career then we would love to hear from you.The working hours for this position are 9am - 5pm Monday to Friday, however flexible working hours are available for the right candidate, along with hybrid working after probation.

Responsibilities:

• Effective administration of the Files - This includes Matter Opening, Matter Closing, Matter Archiving and data updates during the course of a matter
• Production of files for Fee Earners on request
• Production and filing of documents, copies and scans as required
• Review of Departmental Finances including report production, liaison with clients regarding payment of fees, management of bill process and interaction with Finance
• Ensuring file compliance with relevant regulatory standards and the Office Manual processes
• Production and issue of correspondence
• Attendance at meetings when required and taking minutes when requested
• Telephone call handling for the team ensuring that messages are captured accurately and passed on in a timely manner
• Diary management for Team events
• Management of meetings for Fee Earners when requested (including liaison with other party, meeting room booking, car park booking and production of relevant materials / documents)

Skills and experience:

• Excellent written and verbal communication skills
• Ability to work under pressure to tight deadlines
• Experience of working in a Law firm or other professional environment
• Previous role as an Administrator in a Legal service line team

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