Legal Secretary

Search; Orpington; Sur place; GBP 22 000 - 28 000; Plein temps

Résumé du poste

Search, an established law firm in Orpington, is seeking a proactive Legal Secretary to support two fee earners in the Private Client team. You will manage document production, correspondence, diary tasks and client communications to ensure smooth case progression.

Ideal candidates will have prior legal secretary experience in a law firm, excellent MS Office skills, strong organisational abilities, discretion and the confidence to work with minimal supervision.

Qualifications

• Experience as a Legal Secretary in a law firm.
• Strong secretarial skills: document production, formatting and correspondence.
• Excellent organisational skills and ability to manage competing deadlines.
• Professional telephone manner and strong written/verbal communication.
• Good working knowledge of Microsoft Office and ability to learn new case management systems.
• Proactive, independent worker with discretion and confidentiality.
• Ability to work collaboratively with fee earners and support teams.

Responsabilités

• Provide dedicated secretarial support to two fee earners in Private Client.
• Produce, format and amend correspondence and legal documents to a high standard.
• Handle client communications via phone and email with professionalism.
• Open, maintain and close client files and keep electronic records up to date.
• Manage diary, deadlines and coordinate appointments and meetings.
• Support fee earners day-to-day and ensure efficient case progression.
• Update firm systems and maintain accurate documentation.
• Collaborate with colleagues to ensure smooth operation of the Private Client department.
• Maintain confidentiality and comply with established procedures.

Connaissances

Document production

Formatting

Correspondence

Client communication

Organisation

Deadline management

Diary management

Case management

Confidentiality

Microsoft Office

Independent work

Attention to detail

Outils

Microsoft Office

Case management systems

Description du poste

Join an Established, Respected Law Firm

Are you an experienced Legal Secretary looking for your next opportunity within a professional, supportive and well-established legal practice? This is an excellent opportunity to join a highly regarded law firm in Orpington, supporting two fee earners within its Private Client team. The firm advises a diverse client base on a range of legal matters and combines high professional standards with a collaborative approach to client service. You’ll be joining an established practice where reliable secretarial support plays an important role in delivering an excellent client experience. This position would suit a proactive, organised Legal Secretary who takes pride in producing accurate work, enjoys building professional relationships and can confidently manage day-to-day responsibilities with minimal supervision.

Responsibilities

You’ll provide dedicated secretarial support to two fee earners within the Private Client team, helping ensure that client matters run smoothly and that correspondence, documentation and administrative tasks are handled efficiently.

• Key responsibilities will include:
• Legal document production
• Preparing, formatting and amending correspondence, legal documents and standard letters to a high standard of accuracy.
• Client communication
• Handling telephone calls, emails and enquiries professionally, ensuring clients receive a responsive and helpful service.
• Opening, maintaining and closing client files, keeping electronic records organised and up to date.
• Diary and deadline management
• Coordinating appointments, arranging meetings and monitoring important dates and deadlines.
• Fee earner support
• Managing competing priorities, anticipating requirements and providing proactive day-to-day support to two fee earners.
• Case management
• Updating the firm's systems, maintaining accurate records and ensuring documentation is readily accessible.
• Team collaboration
• Working closely with colleagues to support the efficient running of the Private Client department.
• Confidentiality and compliance
• Handling sensitive client information appropriately and following established procedures.

Qualifications

(No specific education details were provided in the original description.)

Required Skills

About You

We’re looking for a capable Legal Secretary who is confident in a law firm environment and understands the importance of accuracy, discretion and excellent client care.

• You’ll ideally have:
• Previous experience working as a Legal Secretary within a law firm.
• Strong secretarial skills, including document production, formatting and correspondence.
• Excellent organisational skills and the ability to manage competing deadlines.
• A professional telephone manner and confident written and verbal communication skills.
• Good working knowledge of Microsoft Office and the ability to learn new case management systems.
• A proactive approach, with the confidence to use your initiative and work independently.
• Strong attention to detail and a responsible approach to confidential information.
• The ability to work collaboratively while providing dependable support to busy fee earners.

Preferred Skills

• Previous Private Client experience would be advantageous, although an experienced Legal Secretary from another area of law with strong transferable skills will also be considered.

Pay range and compensation package

• The opportunity to join an established and respected legal practice.
• Dedicated support responsibilities for two fee earners within the Private Client team.
• A professional, collaborative working environment.
• The opportunity to develop your experience within private client legal work.
• Access to employee benefits and development opportunities, subject to the applicable terms and eligibility.