Legal Secretary

Talk Staff Group Limited; Nottingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency is seeking a motivated Legal Secretary in Nottingham, providing vital support in a busy commercial real estate department. Key responsibilities include audio transcription, document preparation, and handling client queries. The ideal candidate should have strong administrative skills and proficiency in Microsoft Office. This role offers a hybrid work model, generous holiday, and various perks, perfect for those eager to advance their career in law.

Benefits

25 days holiday plus bank holidays

Bonus scheme

Subsidised gym memberships

Cycle to Work scheme

Annual salary review

Qualifications

• Experience as a legal secretary or administrator within property is advantageous.
• Proactive, enthusiastic, and a strong team player.
• Ability to work effectively under pressure.

Responsibilities

• Handle audio transcription and document preparation.
• Support lawyers with transaction documents and data management.
• Maintain accurate team files and databases.

Skills

Audio typing

Strong administrative skills

Excellent IT literacy

Client-focused communication

Attention to detail

Tools

Microsoft Office

Job description

Are you a motivated Legal Secretary looking for a new opportunity? Do you have experience in property and would like to join a busy commercial real estate and property department, supporting lawyers and clients with key secretarial and administrative tasks. The successful candidate will play a vital role in ensuring the smooth running of transactions and team processes, while benefiting from structured training and clear progression opportunities.

Within this position, you ll be:

• Audio transcription and document preparation
• Supporting lawyers with the preparation of transaction documents, data rooms, extranets, and engrossment bundles
• Handling lawyer and client queries via email, phone, and MS Teams
• Ordering property searches and Land Registry documents
• Maintaining accurate and compliant team files and databases
• Opening and managing case files on case management systems
• Processing invoices, cheques, BACs payments, and billing
• Preparing digital files for audits and compliance
• Managing inbound post, scanning, photocopying, and general office administration
• Coordinating billing requests and arranging meetings
• Assisting with team organisation and management

To be considered for the role, you ll require the following essentials:

• Audio typing
• Experience as a legal secretary, administrator, executive assistant within property is advantageous
• Strong administrative and organisational skills
• Excellent IT literacy, especially in Microsoft Office
• A client-focused approach with excellent communication skills
• Ability to work effectively under pressure and manage multiple priorities
• Strong attention to detail and discretion with confidential information
• Proactive, enthusiastic, and a strong team player

Hours and Salary

• Monday to Friday 9am 5pm with hybrid working
• 25 days holiday plus banks
• Holiday Flex scheme buy or sell - up to 5 days holiday
• Group Personal Pension
• Annual Salary review
• Bonus scheme
• Wellbeing initiatives Employee Assistance programme, Headspace, Virtual GP
• Recognition awards
• Subsidised gym memberships
• Interest free public transport season ticket loans
• Cycle to Work scheme

This is a brilliant opportunity for someone looking to step into a Legal Administrator role within a professional, fast-paced, and rewarding environment. If you re detail-oriented, organised, and eager to develop your career in law, we d love to hear from you.

Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support.

Talk Staff Recruitment act as an Recruitment Agency in relation to this vacancy.

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