Legal Secretary

MorePeople; Nottingham; On-site; GBP 21,000 - 27,000; Full time

Job summary

MorePeople is seeking a proactive Legal Secretary in Nottingham to provide essential secretarial and administrative support to the Litigation team. You will work closely with experienced colleagues, developing knowledge of legal procedures and firm protocols while maintaining a high standard of client service.

The role suits organised, detail-focused individuals who thrive under deadlines and enjoy learning.

Qualifications

• Strong organisational skills and attention to detail are essential.
• Excellent spelling, punctuation and written communication are required.
• Proficient with Microsoft Office and standard admin software.
• Ability to communicate effectively at all levels and manage priorities.
• Previous secretarial experience is advantageous but not essential.

Responsibilities

• Provide typing, secretarial and administrative support to fee earners.
• Transcribe and prepare correspondence and legal documents using dictation and precedents.
• Operate case management systems and file documents to matters.
• Maintain client and matter files and ensure timely filing.
• Support property transactions from inception to closure and assist with related admin tasks.
• Manage mail, calendar bookings, travel arrangements and client communications.

Skills

Organisational skills

Attention to detail

Microsoft Office literacy

Communication skills

Time management

Tools

Microsoft Office

Job description

Legal Secretary

Location

Nottingham

Salary

Negotiable

If you're organised, detail-focused and looking to build a career within a professional legal environment, this is an excellent opportunity.

You'll provide important secretarial and administrative support to Litigation fee earners, helping the team deliver an efficient, professional service to clients. You'll work closely with experienced colleagues and develop your knowledge of legal procedures and firm protocols along the way.

What's the role?

As Legal Secretary, you'll provide support with a varied range of administrative, secretarial and client-facing responsibilities.

The role would suit someone who is proactive, organised and keen to learn. You'll need excellent attention to detail, the ability to manage competing priorities and a calm, professional approach when working to deadlines.

You'll also have the opportunity to develop your technical knowledge through training and hands on experience, supported by senior colleagues and the wider team.

What will you be doing?

You’ll be involved in a varied range of legal secretarial and administrative activities, including:

• Providing typing, secretarial and administrative support to fee earners
• Transcribing and preparing correspondence and legal documents using digital dictation, word processing and appropriate firm precedents.
• Operating the firm's case management systems, including electronically storing and attaching documents to the relevant matters.
• Maintaining client and matter files accurately and ensuring documents are filed promptly.
• Supporting matters from inception through to closure and developing an understanding of the property transaction process.
• Managing incoming and outgoing mail, including reviewing and clearing scanned mail.
• Arranging appointments, meetings and travel, and maintaining fee earner diaries as required.
• Providing professional and friendly support to clients both in person and over the telephone.
• Assisting with compliance reports and other administrative requirements across the department.
• Learning to operate the firm's Records Management System, including requesting, returning and relocating deeds.
• Preparing and submitting enquiries to utility companies and local authorities.
• Developing an understanding of the different forms and procedures involved in property transactions.
• Completing general administrative duties including scanning, printing, photocopying and e-faxing.
• Maintaining confidentiality of firm and client information and ensuring compliance with relevant procedures and protocols.
• Supporting colleagues across the wider team and assisting with other reasonable requests as required.

What are we looking for?

• Strong organisational skills and the ability to manage competing priorities.
• Excellent attention to detail, including spelling and punctuation.
• Good computer literacy and working knowledge of Microsoft Office.
• The ability to communicate effectively at all levels.
• A calm and professional approach when working under pressure.
• Good time management and the ability to plan work effectively to meet deadlines.
• The ability to work collaboratively as part of a wider team.
• A commitment to confidentiality and professional standards.
• Previous secretarial experience and familiarity with digital dictation would be advantageous, but are not essential.

Why join?

This is an opportunity to join a team where attention to detail, collaboration, client service and a willingness to continually develop are valued.

You’ll be supported in developing your skills and knowledge through hands on experience, internal training and professional development. Training may include legal secretary introductory courses, working within a law firm, relevant bite-size training and department-specific sessions.

What happens after I apply?

You'll be contacted by one of our sector specialists who'll talk through your background, interests, and goals.

We'll make sure the role is right for you and support you through each stage of the process.

Will someone guide me through the interview process?

Yes. Your consultant will brief you fully before interviews, provide insight into the company culture, and help you prepare so you can feel confident and well-informed