Legal Secretary

JR Recruitment; Mansfield; On-site; GBP 27,000 - 33,000; Full time

Job summary

JR Recruitment is seeking an experienced Senior Legal Secretary / Legal PA to join a busy Private Client Department in Mansfield. You will provide high-quality secretarial and administrative support to a Partner, handling a varied workload including Private Client matters, compliance and regulatory tasks.

The role offers autonomy and responsibility, with a focus on efficient operation of a fast-paced legal department and delivering excellent client care to bereaved or vulnerable clients.

Qualifications

• Experienced legal secretary or legal PA with senior duties.
• Able to manage competing priorities and work autonomously.
• Excellent typing speed and accuracy with strong IT skills.

Responsibilities

• Audio and copy typing of correspondence, attendance notes and legal documents.
• Preparation and formatting of letters, emails, spreadsheets and documents.
• File opening, maintenance and closure; control of filing systems (electronic and paper).
• Processing incoming and outgoing post; diary and appointment management.
• Assisting with case progression and file administration; deadlines and reminders.

Skills

Attention to detail

Time management

IT literacy

Microsoft Office proficiency

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Case management systems

Job description

Legal Secretary

Mansfield

Upto £30,000

We are seeking an experienced and proactive Senior Legal Secretary / Legal PA to join a busy and growing Private Client Department.

This is a key support role working directly with a Partner who undertakes a varied workload including general Private Client matters, business management, compliance and regulatory responsibilities.

The successful candidate will be trusted to provide high-quality secretarial, administrative and organisational support, helping to ensure the smooth running of the department and supporting the delivery of excellent client care.

This role would suit an experienced legal secretary looking for a position with greater responsibility and variety, or an individual already working in a legal PA role.

Key Responsibilities:

• Audio and copy typing of correspondence, attendance notes and legal documents
• Preparation and formatting of letters, emails, spreadsheets and documents
• File opening, maintenance and closure
• Management of electronic and paper filing systems
• Processing incoming and outgoing post
• Assisting with case progression and file administration
• Liaising with clients, beneficiaries, executors, financial advisers and other professionals
• Ensuring client due diligence and compliance documentation is obtained and recorded
• Maintaining accurate records within the firm's case management system
• Diary and appointment management
• Assisting with prioritisation and organisation of workloads
• Monitoring outstanding tasks and chasing actions where required
• Managing correspondence and helping ensure deadlines are met
• Acting as a first point of contact for clients
• Providing a professional, empathetic and compassionate service at all times
• Communicating confidently and sensitively with bereaved and vulnerable clients
• Building strong relationships with clients and maintaining the highest standards of client care.

This is not simply a traditional typing role…. We are looking for someone who can become a trusted member of the team, provide outstanding support to a busy Partner and department, communicate sensitively with clients, embrace technology and help ensure the efficient operation of a fast-paced legal department.

The successful candidate will enjoy a varied role with significant autonomy and responsibility and will play an important part in supporting both client service and the wider running of the firm.

The ideal candidate:

• An experienced legal secretary, legal PA or senior secretary
• Exceptionally organised and able to manage competing priorities
• A confident and accurate typist with excellent attention to detail
• Highly IT literate and comfortable with learning new systems
• Experienced in using Microsoft Office, particularly, Word, Outlook and Excel
• Experienced in using case management systems