Legal Secretaries

The Talent People Limited; Guildford; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

Private medical cover

Contributory pension

Life assurance

Social events

Job summary

Carlton Recruitment Solutions Ltd has a permanent, full-time Legal Secretary role in the Guildford area, with a salary range of £28,000–£32,000.

The role supports fee earners in Private Client, handling audio-typing, filing, diary management, and client communications, while mentoring juniors and ensuring high standards of client care.

Qualifications

• Substantial previous Legal Secretarial experience including Private Client work.
• Intermediate or advanced IT skills in relevant packages.
• Keeps up with Fee Earner’s work production and demonstrates accuracy.
• Communicates professionally with clients by phone and in person.

Responsibilities

• Prepare correspondence and documents through audio-typing and word processing.
• Administer filing and manage client files according to office procedures.
• Prepare mail and enclosures for dispatch; arrange copying when needed.
• Make appointments, maintain diary, and arrange meetings.
• Set up conference rooms and support other secretaries as required.
• Attend clients in person or by phone; uphold professional client care standards.
• Operate the firm’s Case Management System and undertake training as required.

Skills

Legal secretarial experience

Private Client experience

IT skills

Client communication

Tools

Case Management System

Job description

Legal Secretary - £28,000 (minimum 1 year’s experience)

Office based

• Private medical cover
• Contributory pension
• Life assurance
• Social events

Superb opportunity to work for our prestigious client, within their Private Client department. Supporting fee earners and liaison with clients ensuring customer service excellence!

Key tasks, duties for the Legal Secretary

• Prepare correspondence and documents through audio-typing and word processing.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Prepare mail and enclosures for dispatch.
• Arrange for all copying to be done, in person if an office assistant is not available to undertake the task.
• Make appointments, arrange meetings and to maintain an up-to-date diary for their principal.
• Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
• Provide support to other secretaries as required.
• Provide guidance to junior and temporary secretaries when required to do so.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
• Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
• Undertake on-line form filling requirements
• Operate the firm’s Case Management System

Essential personal qualities, skills for the Legal Secretary

• Substantial previous Legal Secretarial experience including at least 1 years’ experience in Private Client
• Intermediate or advanced IT skills in relevant packages
• Keeps up with Fee Earner’s work production
• Demonstrates high levels of accuracy
• Communicates professionally with clients on telephone and personally.
• Well-developed interpersonal, social and communication skills including an appreciation of the vulnerability of some of our clients, both generally and also specifically at distressing times.

Closing date for applications: June 9, 2025

Legal Secretaries

Location: Guildford area

Permanent Full Time

Salary: £28,000 - £32,000

Contact Info

Head Office: Carlton Recruitment Solutions Ltd Global House, 1 Ashley Avenue, Epsom,
Surrey KT18 5AD