Legal Secretary

Oculus Legal Group; Manchester; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

None

Job summary

Oculus Legal Group in Manchester seeks an experienced Legal Secretary to support the central unit at the Manchester office. You will provide secretarial support to different members, including document production, updating databases and typing to dictation.

This role suits a candidate with document production experience seeking exposure to various practice areas. Your responsibilities include managing fee-earner support tasks, professional client communication, and accurate record-keeping with

Qualifications

• Excellent document production skills including track changes and automatic numbering.
• Audio typing experience with high accuracy.
• Strong organisational skills and attention to detail.

Responsibilities

• Provide comprehensive secretarial support to fee earners and team leaders.
• Create, format, and manage documents with track changes and tables of contents.
• Maintain accurate records in the firm’s database in line with data protection.
• Prepare financial slips, verify bank details and handle completion statements.
• Manage file administration including opening, maintaining and archiving files.
• Use dictation software and e-signatures to support legal processes.
• Ensure compliance with firm policies including confidentiality and AML.

Skills

Document production

Audio typing

Organisation

Attention to detail

Dictation software

Tools

Dictation software

E-signatures

Database management

Job description

We're partnered with a leading UK200 listed law firm who are looking for a Legal Secretary to assist the central support unit in their Manchester office. You will provide secretarial support to different members of the firm as needed, including document production, updating databases and typing to dictation. This role if perfect for a legal secretary with document production experience, looking to gain experience in a range of practice areas.

Responsibilities include:

• Provide comprehensive support to fee earners, managing tasks efficiently and collaborating with team leaders.
• Communicate professionally with clients and colleagues, handling messages and providing assistance.
• Create, format, and manage documents, using track changes, cross-referencing, and tables of contents to ensure accuracy.
• Maintain accurate records in the firm’s database in compliance with data protection regulations.
• Prepare financial slips, verify bank details, and handle completion statements with attention to detail.
• Manage file administration, including opening, maintaining, and archiving files per firm procedures.
• Use digital tools and platforms like dictation software and e-signatures to support legal processes.
• Ensure compliance with firm policies and regulations, including confidentiality and anti-money laundering.

What we need from you:

• Excellent document production skills including track changes, cross referencing, table of contents, automatic numbering.
• Audio typing experience.
• Excellent organisation skills and attention to detail.