LEGAL SECRETARY

Maze Recruitment Services Ltd; Manchester; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading commercial law firm in Manchester City Centre seeks an experienced Legal Secretary to join their friendly team. This full-time hybrid position offers work-from-home opportunities post-training. Applicants must have at least 12 months of legal secretarial experience and be proficient in document production and Microsoft Word. The role involves supporting fee earners, managing essential tasks, and maintaining the database, among other responsibilities.

Benefits

25+ statutory holidays

Death in Service Pension

Work from home opportunities

Qualifications

• Minimum 12 months experience as a Legal Secretary.
• Familiarity with track changes, cross-referencing, and automatic numbering.
• Excellent knowledge of Microsoft Word and audio typing experience.

Responsibilities

• Provide comprehensive support for fee earners.
• Transcribe handwritten or audio notes accurately.
• Maintain the in-house database and ensure data protection compliance.

Skills

Document production

Track Changes

Organisational skills

Attention to detail

Audio typing

Tools

Microsoft Word

Case management system

Microsoft Excel

Job description

"Only experienced candidates with expertise in Track Changes, numbering, and formatting will be considered. Applicants without legal secretary experience will not be eligible".

JOB TITLE: Legal Secretary – Hybrid

HOURS OF WORK: 9am – 5.30pm Monday to Friday

LOCATION: Manchester City Centre

BENEFITS: 25+stat holidays – Death in Service Pension + More!

A leading commercial law firm based in Manchester City Centre is looking to hire a Legal Secretary to join a well-established and friendly team. The position will be full-time and is Hybrid, offering the opportunity to WFH 2 days per week once trained. The firm covers a wide range of disciplines and would be keen to find someone with previous legal secretarial experience. The ideal person will be very strong with document production and be comfortable tracking changes in Word.

Main Purpose of the role:

Report directly to a fee earner or fee earner and provide secretarial support to him/her and the team as directed.

JOB DESCRIPTION:

Provide comprehensive support for all fee earners in effectively managing all essential tasks
Work closely with Team Leader in identifying and resolving issues in their initial stages
Work closely with the Department Support in liaising and ensuring that work is supplied and processed in the most efficient manner.
Communicate in a courteous and professional manner with clients, other contacts and internal staff on the telephone and by email, relaying detailed messages and providing assistance where possible
Type lengthy documents using the in-house style and format/amend as appropriate using track changes, cross referencing and include a table of contents
Document comparison- running comparisons between two different documents
Transcribing handwritten or audio notes, always ensuring that they are accurate and saved to the correct file
Preparation of engrossment documents (either hard copy or electronic format) in original and counterpart, including annexures where relevant.
Type work as dictated or requested by the fee earner(s) using BigHand digital dictation system, in-house case manager system and Microsoft Word or other applications, as applicable
Create new clients, matters and contacts in the Partner for Windows database with full and accurate data in line with the company’s file opening and entity creation procedures
Maintain the inhouse database in line with the company’s procedures and the Data Protection Act, ensuring that all data is accurate and up to date at all times
Filing, both paper and electronic (to case manager system) and keeping the same up-to-date
Record undertakings in accordance with the firm’s procedures
Assist with the scanning of original documents, always ensuring that they are scanned to the correct file and using the firm’s adopted naming convention
Scan and rename the daily incoming post and field to the relevant Department Support
Prepare correspondence, documents and enclosures as applicable ready for signature, and ensure all relevant enclosures are attached to the main document prepared for posting
Ensure that signed correspondence is sent promptly to the Post Room
Printing letters, documents and large bundles to meet deadlines and always ensuring that the quality is of a high standard and matches the brief
Scan and log acceptance of signed Terms of Engagement in a timely fashion, ensuring that all steps have been taken to comply with the firm’s procedures
Add and maintain our client’s 'prospect register’, where necessary, ensuring that the fee earner is chased for up-to-date information
Maintain the 'Referrals In’ and 'Referrals Out’ register
Run various marketing reports as and when required

PERSON SPECIFICATION:

Minimum experience of 12 months as a Legal Secretary
Experience with track changes, cross-referencing, table of contents, automatic numbering, and page numbering and can perform to house style.
Excellent organisational skills and is able to meet deadlines
Works well under pressure
Attention to detail
Keen to learn
Team player
Professional and helpful manner
Experience with a case management system
Excellent knowledge of Microsoft Word
Experience with Microsoft Excel
Audio typing experience
Able to carry out tasks independently and show initiative
Confidence in the ability to deal with clients and other parties either by phone, email or in person.

Due to the high volume of applications we receive, we may not be able to respond to every submission immediately. If your skills and experience align with the requirements of this role or any other vacancy we currently have, we will typically reach out to you within 24 - 48 hours of receiving your application. We encourage you to apply for additional opportunities if they match your interests and qualifications.