Legal Secretary

Joelson | B Corp; London; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

A leading law firm in London is seeking an Administrative Assistant to support partners and legal specialists. The successful candidate will be responsible for client onboarding, document management, and various administrative tasks within a busy legal environment. This role is ideal for individuals with at least 6 months of experience in a similar position, offering opportunities for growth within a thriving firm committed to professional excellence and inclusion.

Qualifications

• Minimum 6 months' experience as an admin assistant, legal secretary, or legal assistant.
• Familiarity with administrative tools and strong IT skills.
• Excellent communication and organizational skills.

Responsibilities

• Provide administrative support to partners and colleagues.
• Manage client onboarding and demonstrate service standards.
• Handle document management and marketing support tasks.

Skills

Communication

Organizational skills

Attention to detail

Multitasking

Education

Good academic background

Tools

Lawman

Adobe

Evaluate

DocuSign

iManage

Outlook

Word

Excel

Job description

Note for Agencies: We are currently only accepting direct applications for this role. Please refrain from sending applications via email to the HR team or Partners at the firm, as they will not be accepted for fee-related introductions. We operate a Preferred Supplier List (PSL) for agencies that have agreed to our terms, who will be invited to submit candidates at the appropriate time.

About Joelson: We are a partner-led, London-based law firm serving a diverse range of clients across various industry sectors both domestically and internationally. We are committed to excellence, providing a client-focused, tailored, and bespoke service to help clients achieve their objectives.

Main Purpose of the Role: To be a key member of Joelson, delivering first-class service to clients. To provide administrative support to partners and colleagues on fee-earning matters. The role involves being the first point of contact in client onboarding and demonstrating our high standards of service.

This position supports 5 partners and 13 legal specialists within the Corporate & Commercial administrative team, currently supported by 1 secretary and 1 Executive PA. Please note, this role is primarily administrative and is not suitable for candidates seeking paralegal or training contract opportunities.

Hours: 9:30 am – 5:30 pm, Monday to Friday, with occasional flexibility required outside these hours. The firm operates on a hybrid basis, requiring a minimum of 3 days in our open-plan offices near Regents Park. Part-time options for 4 days per week may also be considered.

The Opportunity: Joelson is a thriving commercial law firm based in London's West End with over 60 staff members.

• File opening – KYC checklists, engagement and acknowledgment letters; file setup in iManage
• Billing – preparing reports, client invoices, and correspondence
• File closing and archiving
• Client onboarding on Evaluate
• Handling e-filing of documents
• Reviewing files, formatting, redacting, and populating documents
• Diary and inbox management
• Monitoring client referrals
• Managing DocuSign, emails, and conference calls
• Producing and circulating business development and marketing materials
• Scanning, printing, and document management, including bundle preparation and pagination
• Supporting marketing activities such as event invitations and client reception

Ideal Candidate:

• Minimum 6 months’ experience as an admin assistant, legal secretary, or legal assistant, preferably in a professional services environment
• Good academic background
• Familiarity with Lawman, Adobe, Evaluate, DocuSign, and iManage
• Strong work ethic and outgoing personality
• Excellent communication skills, both oral and written
• Organizational and administrative skills with the ability to prioritize
• Ability to multitask and manage stakeholders effectively
• Attention to detail
• Friendly, proactive, and flexible attitude
• Ability to work independently and as part of a team
• Strong IT skills, including Outlook, Word, Excel, and quick learner of new systems

Assessment Process:

1. Invitation to answer a short video question
2. Virtual interview with the HR team
3. On-site meeting with a Partner

We accommodate specific needs during the process, such as speech-to-text, larger screens, written instructions, step-free access, and additional time.

Environment, Social & Governance: We prioritize responsible business practices, diversity, and inclusion. Our B-Corp certification reflects our commitment to ethical operations, employee well-being, social impact through Pro Bono work, and environmental responsibility via Ecologi. We also support City Harvest as our firm charity.

Our Commitment to Inclusion: We actively promote diversity and inclusion, offering equitable opportunities for all. Applicants from under-represented groups are encouraged to apply. A short survey will be sent after application to help us measure and improve diversity efforts, with data anonymized for privacy.