Legal Secretary

BDB Pitmans LLP; London; On-site; GBP 10,000 - 40,000; Full time

Job description

We are BDB Pitmans, recognised for our market-leading expertise in infrastructure. We also specialise in real estate, energy, technology, transport as well as corporate and commercial matters, private wealth, employment, and public and charity law.

With offices in London, Cambridge, Reading and Southampton, we have a team of over 420 experts dedicated to making a clear and positive difference, with the legal precision we are known for.

At BDB Pitmans, we care about helping shape what’s important to people and society. Working constructively with our colleagues and clients and by explaining things clearly in a friendly and approachable way.

ED&I

At BDB Pitmans, our commitment to equity, diversity, and inclusion sits at the heart of who we are as a firm as we are passionate about ensuring we create a work environment where everyone feels safe, respected, and fully supported to be themselves. Our ED&I work, though, goes beyond how we work with our colleagues. Our firm values – we act with respect, we work in partnership, and we find solutions – are deeply embedded in ED&I principles, and heavily inform how we approach client relationships, as well as external partnerships.

The team

The Private Real Estate Group provides high quality advice and service to private clients, trusts and family offices in connection with their real estate affairs. It works closely where appropriate with other specialists in the Firm, including in particular Private Client and Commercial Real Estate lawyers to achieve that aim. The Group currently comprises 5 partners, 24 fee earners and 6 support staff across the Firm’s 4 offices.

The opportunity

An opportunity has arisen for a Legal Secretary to join our Private Real Estate team in London, with a particular focus on supporting partners and fee earners dealing with rural and agricultural property. The successful candidate will work with Partners, fee earners, and staff across the Firm to deliver seamless service of the highest quality to clients.

Day to day tasks include :

• General administrative tasks such as paper filing, electronic filing (profiling), scanning and archiving
• Document creation and processing, including day dictation and amending documents
• File management (file opening, closing, matter balance clearance, scheduling)
• Answering phones and taking messages wherever appropriate, including responding to client enquiries
• Scanning and profiling post
• Maintaining client databases, including entering new client and contact information
• Preparation and submission of land registry forms and applications and carrying out priority searches
• Undertaking conveyancing searches in accordance with our standard systems
• Providing support to the wider team as appropriate

Who we are looking for

• Previous experience of dealing with real estate in a law firm setting is preferred, but fast learning candidates without this experience will be considered
• An organised approach to working
• Strong attention to detail
• Good interpersonal and communication skills