Legal Secretary

Lawfront (Lawfront Group Limited); Leigh; Hybrid; GBP 21,000 - 27,000; Full time

Job summary

Fisher Jones Greenwood Solicitors in Leigh-on-Sea is seeking a proactive Legal Secretary to provide high-quality secretarial and administrative support to fee earners in the Private Client, Wills and Probate team. You will handle diary management, audio/digital dictation, document preparation and billing while ensuring compliance and client service standards.

Ideal candidates will have previous legal secretary experience, excellent organisational skills and a patient, client-focused approach.

Qualifications

• Previous administrative experience, ideally within a professional or legal services environment.
• Strong organisational and communication skills.
• Excellent attention to detail.
• Ability to prioritise workload and meet deadlines.
• Commitment to delivering exceptional client service.
• Previous experience as a Legal Secretary or in a similar legal support role.
• Experience within Private Client, Probate or related legal work.
• Experience of case management systems and digital dictation.
• Knowledge of client onboarding, anti-money laundering procedures and regulatory compliance requirements.

Responsibilities

• Provide high-quality secretarial and administrative support to fee earners, including diary and appointment management, audio and digital dictation, preparation of correspondence and legal documents, file and matter administration, billing and financial administration, and supporting progression of Private Client matters.
• Act as a first point of contact for clients and third parties; support clients professionally and sensitively throughout their matter; liaise with financial institutions, professional advisers, executors, attorneys and beneficiaries; assist with client onboarding and compliance procedures; maintain accurate records and support the efficient progression of matters.
• Work collaboratively with colleagues across the department; support business development and networking activities where appropriate; assist with general office and departmental administration.

Skills

Organisational skills

Communication skills

Attention to detail

Prioritisation

Client service

Teamwork & independence

Adaptability

Tools

Case management systems

Digital dictation

Job description

Fisher Jones Greenwood Solicitors is an award-winning and innovative law firm, passionate about providing our clients with the highest level of customer service and the best legal advice available.

A great part of this success has been due to our staff and our working environment. Due to the location of our offices throughout Essex, we are in the unique position to be able to offer flexible working for our employees across a wide range of legal disciplines.

Our Wills, Life Planning & Probate Team is one of the largest and most respected in the region, providing expert advice on Wills, Trusts, Probate, Estate Administration, Court of Protection matters and Lasting Powers of Attorney.

We are seeking an organised, proactive and client-focused Legal Secretary to join our growing team in Leigh-on-Sea. This is an excellent opportunity for someone looking to develop a career within Private Client law, supporting fee earners and delivering exceptional service to clients, many of whom may be vulnerable, elderly or recently bereaved.

Key Responsibilities

Fee Earner Support

Provide high-quality secretarial and administrative support to fee earners, including:

• Diary and appointment management.
• Audio and digital dictation.
• Preparation of correspondence, legal documents and client documentation.
• File and matter administration.
• Billing and financial administration.
• Supporting the progression of Private Client matters as required.

Client Service and Matter Management

• Act as a first point of contact for clients and third parties.
• Support clients professionally and sensitively throughout their matter.
• Liaise with financial institutions, professional advisers, executors, attorneys and beneficiaries as required.
• Assist with client onboarding and compliance procedures.
• Maintain accurate records and support the efficient progression of matters.

Team Support

• Work collaboratively with colleagues across the department.
• Support business development and networking activities where appropriate.
• Assist with general office and departmental administration.

Experience and Skills

• Previous administrative experience, ideally within a professional or legal services environment.
• Strong organisational and communication skills.
• Excellent attention to detail.
• Ability to prioritise workload and meet deadlines.
• Commitment to delivering exceptional client service.
• Previous experience as a Legal Secretary or in a similar legal support role.
• Experience within Private Client, Probate or related legal work.
• Experience of case management systems and digital dictation.
• Knowledge of client onboarding, anti-money laundering procedures and regulatory compliance requirements.

Personal Attributes

The successful candidate will be:

• Professional, compassionate and client-focused.
• Organised, reliable and proactive.
• Able to work effectively both independently and as part of a team.
• Adaptable and keen to develop their knowledge and skills.

Fisher Jones Greenwood - Leigh on Sea Office