Legal Secretary

Abacus Consulting; Leicester Forest East; On-site; GBP 27,000 - 33,000; Full time

Job summary

Abacus Consulting is seeking a Legal Secretary in Leicester to support the Commercial Property team. The role requires accurate typing, document preparation, diary management and strong client communication.

You will work with fee earners to manage files, administer billing processes and coordinate property-related documentation. The successful candidate will have excellent organisation, IT skills and the ability to learn new systems.

Qualifications

• Excellent organisational, time management and problem-solving skills are essential.
• Strong written and verbal communication skills are required.
• High level of IT literacy and confidence using document management and case management systems.

Responsibilities

• Create and amend documents, copy typing, formatting, and tracking changes.
• Type accurately from dictation and prepare correspondence, leases and related property docs.
• Answer calls professionally, take messages and liaise with clients and contacts.
• Open, maintain and close client/matter files and filing of documents.
• Manage fee earner diaries, arrange meetings and assist with logistics.
• Carry out administrative routines including scanning, printing and signatures prep.
• Support property transactions with searches, Land Registry and Companies House docs, Stamp Duty, post-completion tasks.
• Liaise with clients, agents, solicitors and third parties for information and updates; support time recording and billing queries.

Skills

Excellent organisational skills

Strong written and verbal comms

High IT literacy

Tools

Document management systems

Case management systems

Job description

Well established law firm require a Legal Secretary in Leicester, to £30,000

We are delighted to be collaborating with an established business in Leicestershire who are looking to appoint a Legal Secretary into the Commercial Property team.

The Legal Secretary will be a collaborative team player with a strong work ethic and the ability to communicate effectively with colleagues, clients and external contacts. The person should have a good level of IT literacy and be confident learning and using the systems and software required to support commercial property matters.

Duties will include:

• Creating and amending documents, including copy typing, formatting, producing new versions and tracking changes against previous versions;
• Accurate typing from digital dictation and preparing correspondence, reports, leases and other property-related documents;
• Answering telephone calls professionally, taking accurate messages and dealing courteously with clients and external contacts;
• Opening, maintaining and closing client and matter files, including filing correspondence and documents accurately;
• Managing fee earner diaries, arranging meetings and supporting meeting logistics when required;
• Carrying out administrative routines, including scanning, printing, photocopying and preparing documents for signature;
• Supporting property transactions with searches, Land Registry and Companies House documentation, Stamp Duty Land Tax returns, completion paperwork and post-completion administration, as directed by the fee earner;
• Liaising with clients, agents, solicitors and other third parties to obtain information and provide administrative updates; and
• Supporting fee earners with time recording, accounting and billing processes, including managing routine queries.

The successful Legal Secretary will have:

• Excellent organisational, time management and problem-solving skills
• Strong written and verbal communication skills
• High level of IT literacy and confidence using document management and case management systems
• Ability to prepare and manage legal documents accurately, including property-related forms and correspondence
• Strong attention to detail, accuracy and the ability to manage competing priorities
• Previous legal secretarial experience is desirable; commercial property experience would be an advantage

This is a fantastic opportunity to join a well-known law firm.