Legal Secretary

Abacus Consulting; East Midlands; On-site; GBP 18,000 - 30,000; Full time

Job summary

Abacus Consulting in Leicester seeks a Legal Secretary to join the Commercial Property team and support the lawyers with document creation, diary management and client communications.

The role demands excellent IT literacy, strong organisational skills and accuracy. Experience in a legal secretarial role, especially in property matters, is desirable and a professional, collaborative approach is essential.

Qualifications

• Excellent organisational, time management and problem-solving skills.
• Strong written and verbal communication skills.
• High level of IT literacy and confidence using document management and case management systems.
• Ability to prepare and manage legal documents accurately, including property-related forms and correspondence.
• Strong attention to detail, accuracy and the ability to manage competing priorities.
• Previous legal secretarial experience desirable; commercial property experience would be an advantage.

Responsibilities

• Creating and amending documents, including copy typing, formatting and tracking changes.
• Typing from digital dictation and preparing correspondence, leases and other property documents.
• Answering telephone calls professionally and taking accurate messages.
• Opening, maintaining and closing client and matter files.
• Managing fee earner diaries and supporting meeting logistics.
• Carrying out administrative routines including scanning, printing and photocopying.
• Supporting property transactions with searches and Land Registry/Companies House documentation.
• Liaising with clients, agents, solicitors and third parties for information and updates.
• Assisting with time recording, accounting and billing queries.

Skills

Organisational skills

Communication skills

IT literacy

Attention to detail

Tools

Document management systems

Case management software

Job description

Well established law firm require a Legal Secretary in Leicester, to 30,000

We are delighted to be collaborating with an established business in Leicestershire who are looking to appoint a Legal Secretary into the Commercial Property team.

The Legal Secretary will be a collaborative team player with a strong work ethic and the ability to communicate effectively with colleagues, clients and external contacts. The person should have a good level of IT literacy and be confident learning and using the systems and software required to support commercial property matters.

Duties will include:

• Creating and amending documents, including copy typing, formatting, producing new versions and tracking changes against previous versions;
• Accurate typing from digital dictation and preparing correspondence, reports, leases and other property-related documents;
• Answering telephone calls professionally, taking accurate messages and dealing courteously with clients and external contacts;
• Opening, maintaining and closing client and matter files, including filing correspondence and documents accurately;
• Managing fee earner diaries, arranging meetings and supporting meeting logistics when required;
• Carrying out administrative routines, including scanning, printing, photocopying and preparing documents for signature;
• Supporting property transactions with searches, Land Registry and Companies House documentation, Stamp Duty Land Tax returns, completion paperwork and post-completion administration, as directed by the fee earner;
• Liaising with clients, agents, solicitors and other third parties to obtain information and provide administrative updates; and
• Supporting fee earners with time recording, accounting and billing processes, including managing routine queries.

The successful Legal Secretary will have:

• Excellent organisational, time management and problem-solving skills
• Strong written and verbal communication skills
• High level of IT literacy and confidence using document management and case management systems
• Ability to prepare and manage legal documents accurately, including property-related forms and correspondence
• Strong attention to detail, accuracy and the ability to manage competing priorities
• Previous legal secretarial experience is desirable; commercial property experience would be an advantage

This is a fantastic opportunity to join a well-known law firm.