Legal Secretary

Pertemps; Kilmarnock; On-site; GBP 22,000 - 30,000; Full time

Job summary

A well-established law firm in Kilmarnock seeks a Legal Secretary to join their supportive team. The ideal candidate will provide essential administrative support, manage communications, and maintain filing systems while contributing to a busy legal environment. Opportunities for career development and a collaborative atmosphere are offered.

Benefits

Competitive salary based on experience

Company pension scheme

Welcoming team environment

Training and career development opportunities

Qualifications

• Experience in a legal administrative role is essential.
• Exposure to Private Client or Conveyancing work is ideal.
• Strong written and verbal communication skills required.

Responsibilities

• Providing administrative support to fee earners.
• Drafting and proofreading legal documents and reports.
• Managing diaries, appointments, and client meetings.

Skills

Organisational skills

Communication

Attention to detail

Education

Experience as a Legal Secretary or in a legal administrative role

Tools

Microsoft Office

Legal case management systems

Job description

Position: Legal Secretary – Private Client / Conveyancing
Location: Kilmarnock
Salary: Competitive, DOE

Pertemps are delighted to be working with a well-established local law firm in Kilmarnock to recruit a Legal Secretary to join their friendly and supportive team. If you’re an experienced Legal Secretary with a background in Private Client or Conveyancing—or looking to step into this area with solid legal admin experience—we’d love to hear from you.

This is a fantastic opportunity for someone who thrives in a busy legal environment and takes pride in delivering a high standard of administrative support.

What you’ll be doing:

• Providing essential administrative and secretarial support to fee earners
• Drafting, formatting, and proofreading legal documents, reports, and correspondence
• Managing diaries, appointments, and client meetings
• Handling incoming calls, emails, and post with professionalism and efficiency
• Liaising with clients, court officials, and other legal professionals
• Maintaining accurate and up-to-date filing systems (digital and paper)
• Ensuring all documentation is handled confidentially and in line with legal procedures

What we’re looking for:

• Experience working as a Legal Secretary or in a legal administrative role
• Ideally some exposure to Private Client or Conveyancing work
• Confident using Microsoft Office and legal case management systems
• Excellent organisational skills with the ability to multitask and manage priorities
• Strong written and verbal communication
• High attention to detail and a proactive, can-do attitude

What’s on offer:

• A competitive salary, based on experience
• Company pension scheme
• A welcoming and collaborative team environment
• Opportunities for training and long-term career development