Legal Secretary

Talk Staff Group Limited; East Midlands; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

A recruitment agency is seeking a motivated Legal Secretary to support lawyers in a busy property department. Key responsibilities include audio transcription, document preparation, and client communications. The role offers structured training, hybrid working, and various benefits like annual salary reviews and subsidized gym memberships. Ideal candidates should have strong administrative and IT skills, and experience in property is advantageous.

Benefits

25 days holiday plus banks

Group Personal Pension

Annual Salary review

Bonus scheme

Wellbeing initiatives

Subsidised gym memberships

Cycle to Work scheme

Qualifications

• Experience in property is advantageous.
• Confidential information must be handled discreetly.
• Proactive, enthusiastic attitude is essential.

Responsibilities

• Manage audio transcription and document preparations.
• Support lawyers with transaction documents.
• Handle lawyer and client queries effectively.
• Maintain accurate team files and databases.
• Process billing and manage case files.

Skills

Audio typing

Strong administrative skills

Excellent IT literacy

Client-focused approach

Communication skills

Ability to work under pressure

Attention to detail

Team player

Tools

Microsoft Office

Job description

Overview

Are you a motivated Legal Secretary looking for a new opportunity? Do you have experience in property and would like to join a busy commercial real estate and property department, supporting lawyers and clients with key secretarial and administrative tasks? The successful candidate will play a vital role in ensuring the smooth running of transactions and team processes, while benefiting from structured training and clear progression opportunities.

Responsibilities

• Audio transcription and document preparation
• Supporting lawyers with the preparation of transaction documents, data rooms, extranets, and engrossment bundles
• Handling lawyer and client queries via email, phone, and MS Teams
• Ordering property searches and Land Registry documents
• Maintaining accurate and compliant team files and databases
• Opening and managing case files on case management systems
• Processing invoices, cheques, BACs payments, and billing
• Preparing digital files for audits and compliance
• Managing inbound post, scanning, photocopying, and general office administration
• Coordinating billing requests and arranging meetings
• Assisting with team organisation and management

To be considered

• Audio typing
• Experience as a legal secretary, administrator, or executive assistant within property is advantageous
• Strong administrative and organisational skills
• Excellent IT literacy, especially in Microsoft Office
• A client-focused approach with excellent communication skills
• Ability to work effectively under pressure and manage multiple priorities
• Strong attention to detail and discretion with confidential information
• Proactive, enthusiastic, and a strong team player

Hours and Salary

• Monday to Friday 9am–5pm with hybrid working
• 25 days holiday plus banks
• Holiday Flex scheme buy or sell - up to 5 days holiday
• Group Personal Pension
• Annual Salary review
• Bonus scheme
• Wellbeing initiatives Employee Assistance programme, Headspace, Virtual GP
• Recognition awards
• Subsidised gym memberships
• Interest free public transport season ticket loans
• Cycle to Work scheme

This is a brilliant opportunity for someone looking to step into a Legal Administrator role within a professional, fast-paced, and rewarding environment. If you re detail-oriented, organised, and eager to develop your career in law, we d love to hear from you.

About Talk Staff Recruitment

Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support. Talk Staff Recruitment acts as an Recruitment Agency in relation to this vacancy.