Legal Secretary

LJ Recruitment; Bristol; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Un cabinet d'avocats bien établi à Bristol recherche un Secrétaire Juridique pour un partage de poste. Ce rôle est essentiel pour appuyer les avocats et garantir la qualité du service secrétarial. Vous serez responsable de la supervision de l'équipe, de la gestion des demandes administratives, et de la rédaction de documents juridiques. Si vous avez un fort esprit d'équipe et un sens aigu du détail, nous vous encourageons à postuler.

Qualifications

• Expérience en tant que secrétaire dans un environnement de services professionnels.
• Compétences en gestion d'équipe et en leadership.
• Capacité à gérer la pression et à résoudre efficacement les problèmes.

Responsibilities

• Superviser l'équipe de secrétaires et fournir un support administratif de haute qualité.
• Gérer les allocations de travail et le développement des membres de l'équipe.
• Rédiger et relire la correspondance, les présentations et la documentation juridique.

Skills

Leadership

Communication

Gestion du temps

Attention aux détails

Proficient en Microsoft Office

Job description

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We are excited to be partnering with this well-established firm based in Bristol who are looking to recruit a Legal Secretary working as a job share with their current part-time Secretary. This role is required to work Thursday and Friday. 1 day in the office and 1 working from home.

This role plays a vital role in ensuring that the needs of their Partners, fee-earners, and other team members are met through effective supervision of the secretarial team. Your primary responsibility is to provide high-quality secretarial support, aligning with the needs of Partners and fee-earners, and supporting the Secretarial Manager in implementing the firm's strategy for secretarial services.

Key Responsibilities:

• Oversee group absence and ensure compliance with leave policies,
• Address sickness issues and conduct informal return-to-work interviews for short-term absences, escalating as needed.
• Provide performance feedback on the secretarial team, supporting the Secretarial Manager in Performance Development Reviews.
• Mediate and resolve minor performance issues between Partners, fee-earners, and secretaries, escalating where necessary.
• Monitor team member's development needs and recommend actions to the Secretarial Manager.
• Assist in the recruitment of secretaries and team administrators, ensuring the right fit for the team.
• Delegate tasks to junior secretarial staff and promote their development.
• Serve as the first point of contact for work allocation, performance management, and operational matters like holidays, sickness, and overtime.
• Regularly review secretarial allocations and work with the Secretarial Manager to adjust as needed.
• Draft and proofread correspondence, presentations, reports, and legal documentation to ensure quality and accuracy.
• Prepare and distribute meeting agendas, presentations, and reports.
• Support pitch and bid preparation by coordinating content, formatting, and ensuring timely submissions.
• Manage day-to-day administrative tasks such as photocopying, scanning, and organising document management
• Support billing and financial processes, ensuring accurate time recording and timely submission of expense claims.
• Maintain accurate records in client relationship management systems and assist with updating contact details.

Key Skills & Experience:

• Experience as a secretary within a professional services environment.
• Strong leadership and people management skills with a collaborative, team-oriented approach.
• Excellent communication skills and a client-focused mindset.
• Ability to handle pressure, prioritise tasks, and solve problems effectively.
• High attention to detail and discretion with confidential information.
• Proficiency in Microsoft Office and document/client relationship management