Legal Secretary

Davies Group; Belfast; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Davies Incentive Plan

25 days holiday per year

Family Cover Private Medical Insurance

Simply Health Care Cash Plan

WeCare – virtual wellbeing support

Critical Illness Cover

Income Protection

Pension Contribution

Cycle to Work Scheme

Tech Scheme

Gym Flex

Discounts at local retail outlets

Job summary

Davies Group is seeking a Legal Secretary in Belfast to join its growing litigation team. The role involves assisting in the day-to-day handling of cases, including audio typing, managing communications and ensuring regulatory compliance.

Key responsibilities include document preparation, managing appointments, and providing support to solicitors. The position offers a range of benefits including a generous leave policy, private medical insurance, and access to wellness support.

Qualifications

• Experience in audio or copy typing.
• Proficient in MS Office applications.
• Strong organizational skills for diary and time management.

Responsibilities

• All forms of typing including letters and documents.
• Preparation of court documents and briefs.
• Manage solicitor's calls and messages.

Skills

Audio / copy typing

PC literate, MS Word, MS Excel, Case Management

MS Outlook knowledge

Effective time management

Good communication skills

Diary management

Job description

Legal Secretary

Department: Legal

Employment Type: Permanent - Full Time

Location: Belfast

Description

An opportunity has arisen for a Legal Secretary to join our busy and growing Northern Ireland team, based in our central Belfast offices. You will be working alongside our litigated file handlers ensuring that we deliver market leading results for our clients. Our team handles all areas of insurance litigation from credit hire through to motor, casualty, disease and property, acting on behalf of a broad spread of insurer and corporate clients. You will assist the file handlers in the day to day handling of cases, dealing with audio typing, liaising with third parties and managing key dates, working as a team at all times.

Key Responsibilities

• All forms of typing / audio typing – letters, memos, emails, documents
• Preparation of court documents and briefs
• Making telephone calls and receiving telephone messages on behalf of the solicitor
• Sending and receiving e‑mail messages on behalf of the solicitor
• Making appointments, keeping records and contacts up to date
• Filing and photocopying duties, keeping records up to date
• Adherence to ISO 9001 standards
• Being a support to the firm and the wider team, as and when required

Working Hours

35 hours per week, Monday – Friday 9am – 5pm with 1 unpaid hour for lunch.

Primary location for this role is Belfast.

Skills, Knowledge & Expertise

• Audio / copy typing
• PC literate, MS Word, MS Excel, Case Management
• MS Outlook – working knowledge of how to create and maintain contacts, working knowledge of diary maintenance, including joint diaries with other solicitors. Extensive knowledge of email especially working with attachments
• Photocopying, binding, scanning, filing
• Effective time management – prioritise work for solicitor
• Diary management
• Good communication skills and telephone manner
• Well presented, polite and professional
• Maintain confidentiality and work without supervision

Job Benefits

• Davies Incentive Plan
• 25 days holiday per year which increases with level of service (opportunity to buy & sell 3 days)
• Family Cover Private Medical Insurance (Bupa) – automatically at single cover level but can opt into family option within first month of joining.
• Simply Health Care Cash Plan
• WeCare – 24/7 online GP, mental health support and virtual wellbeing covering a whole host of topics to do with health, mental health, wellbeing and healthy living and financial & legal wellbeing
• Death in Service
• Critical Illness Cover
• PHI/Income Protection (Private health insurance)
• Pension Contribution based 5% Employee / 3% Employer
• Cycle to Work Scheme
• Tech Scheme
• Season Ticket Loan
• Gym Flex
• Access to Online Discount Sites
• Discounted Gourmet Society Membership
• Discounted Tickets for Merlin Attractions nationwide
• Discounts at local retail outlets

Available after successfully completing probation.