Legal & Risk Data Administrator

Brainkind; Burgess Hill; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Health Cash Plan

Employee Assistance Programme (EAP)

Free parking

Company Pension

Long Service Awards

Staff Awards

33 days annual leave

Flexible working arrangements

Job summary

Brainkind seeks a highly organised Legal Data Administrator to bolster the in-house legal and risk team. Reporting to the General Counsel, you will handle data and risk-related administrative tasks and support the governance framework within the charity sector.

No prior legal experience is required, but familiarity with SARs/RFIs and Datix will help. Hybrid role with office attendance in Burgess Hill and UK-wide service locations, with potential for remote work after 1 month review.

Qualifications

• Awareness of data requirements including GDPR and data protection functions.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook, SharePoint, Teams).
• Strong written and verbal communication skills.
• Proactive, self-motivated, and able to manage multiple tasks.

Responsibilities

• Provide administrative support to the General Counsel and wider legal and risk team, including triaging emails, organising files and drafting correspondence.
• Monitor data requests received, and liaise with colleagues on Datix system requests for SARs and RFIs
• Maintain and update legal compliance, data protection, and relevant external registers.
• Support the implementation and monitoring of internal policies and procedures which relate to Datix system and data requests.
• Help prepare documentation for data audits, committees, board meetings, and regulatory submissions.
• Liaise with internal teams to gather information for data compliance matters.
• Manage document filing systems, ensuring confidentiality and compliance with applicable data protection laws.
• Assist with contract administration, including setting up of a system to reflect accurate logging, tracking, maintaining and filing of data assessments, DPIAs, external data scoping documents and data agreements.
• Monitor regulatory updates and flag relevant changes to the DPO and legal and risk team.
• Support ad hoc projects related to governance, risk management, and data compliance.
• Understand organisational policies and procedures to ensure appropriate decision-making protocols are followed by the relevant teams.

Skills

Data protection

Administrative

MS Office

Attention to detail

Communication

Team player

Datix system

Tools

Datix

Job description

Location: Hybrid working with attendance at the head office located in Burgess Hill or a Brainkind service located in the UK - fully remote after 1 month performance review

Salary: Up to £26,300 DOE per annum (pro rata 4 days per week)

Hours: 35 hours per week

Contract Type: Full-time; FTC for 6 months, with view to going permanent thereafter

Brainkind is a charity that aims to improve the lives of people with brain injuries in the UK. Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries – sustained through trauma, illness, substance abuse and more – to recover and meet their personal goals. Our employees are incredibly passionate about the jobs they do – you will find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.

Role Overview

We are seeking a highly organised and proactive Legal Data Administrator to support our in-house legal and risk team. Reporting directly to the General Counsel, you will assist with a wide range of data and risk-related administrative tasks. This is a fantastic opportunity for someone looking to develop their career in legal and compliance within the charity sector. We are looking for someone who can bring energy and commitment to the role, and work as part of the Legal team to best support Brainkind. No prior legal experience is necessary, but familiarity with working with data requests especially SARs and RFIs, including court orders, would be helpful.

Key Responsibilities

• Provide administrative support to the General Counsel and wider legal and risk team, including triaging emails, organising files and drafting correspondence.
• Monitor data requests received, and liaise with colleagues on Datix system requests for SARs and RFIs
• Maintain and update legal compliance, data protection, and relevant external registers.
• Support the implementation and monitoring of internal policies and procedures which relate to Datix system and data requests.
• Help prepare documentation for data audits, committees, board meetings, and regulatory submissions.
• Liaise with internal teams to gather information for data compliance matters.
• Manage document filing systems, ensuring confidentiality and compliance with applicable data protection laws.
• Supported Data Protection Officer, and support in preparing all documentation for internal and external data processes.
• Assist with contract administration, including setting up of a system to reflect accurate logging, tracking, maintaining and filing of data assessments, DPIAs, external data scoping documents and data agreements.
• Monitor regulatory updates and flag relevant changes to the DPO and legal and risk team.
• Support ad hoc projects related to governance, risk management, and data compliance.
• Understand organisational policies and procedures to ensure appropriate decision-making protocols are followed by the relevant teams.

Person Specification

• Awareness of data requirements, including GDPR, and data protection functions
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook, SharePoint, Teams).
• Strong written and verbal communication skills.
• Proactive, self-motivated, and able to manage multiple tasks.
• Flexible, adaptable and a good team player.
• Previous experience in a data, legal, compliance, or governance role.
• Understanding of charity law, data protection (UK GDPR), or other regulatory frameworks.
• Experience working in the not-for-profit or public sector.
• Competitive salary up to £26,300 DOE per annum
• 33 days annual leave inclusive of bank holidays
• Buy and sell up to 5 days annual leave
• Flexible working arrangements
• Supportive and inclusive working environment
• Health Cash Plan
• Access to our Employee Assistance Programme (EAP)
• Excellent training and support
• Group life assurance
• Free parking
• Company Pension
• Long Service and Staff Awards

We also put a big focus on employee wellbeing and support. It matters to us that you feel at your best. Career development is a priority. We will ensure you get all the training and learning opportunities you need to achieve your goals.

Values, Ethics and Confidentiality

When working for Brainkind all employees are required to work responsibly and be accountable for their actions, upholding dignity and the rights and health and wellbeing of our people we support and their colleagues. This is achieved by ensuring that Brainkind values and behaviours are demonstrated in everything we do, and this creates the culture of Brainkind.

Our employees must be aware of Equality Diversity & Inclusion characteristics and ensure that these are considered appropriately throughout all work undertaken.

All employees are required to respect the confidentiality of all matters they may learn relating to their employment, other members of staff and the general public.

All successful candidates are subject to compliance checks including 3 years of checkable references and DBS/PVG checks

Brainkind are a Disability Confident Employer. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. Brainkind is committed to promoting a diverse and inclusive organisation. It is a place where we recognise, celebrate, and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.