Legal Recruiting Assistant

Kirkland & Ellis LLP; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading law firm in London seeks a Legal Recruiting Assistant to join their dynamic team. This role involves managing the recruitment process for new attorneys, ensuring effective communication, and maintaining the firm's database systems. The ideal candidate will demonstrate organizational skills, attention to detail, and a commitment to excellent service.

Qualifications

• Experience in a law firm or professional service industry with recruiting preferred.
• Understanding of the legal qualification route is helpful.
• Ability to maintain confidentiality and prioritize multiple requests.

Responsibilities

• Assist with the overall administration of the lateral attorney recruiting process.
• Responsible for arranging inductions for new attorney joiners.
• Maintain internal tracking systems like OneNote and assist with document management.

Skills

Organizational skills

Communication skills

Attention to detail

Interpersonal skills

Customer service orientation

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

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At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, dedication to improving our communities, inclusion, respect and gratitude. We believe our people are our greatest asset. By investing in the brightest talent and encouraging each individual's distinct strengths, we create dynamic teams that operate at the pinnacle of their field. We value unique perspectives, and we want our talented professionals to show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world's leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions and restructurings; investment fund formation and management; high-stakes litigation and trials; and government, regulatory and internal investigations. We handle the most complex and sophisticated legal matters because we don't just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, we have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,000+ lawyers) operating from 19 offices across the United States, Europe and Asia, we are both one of the largest law firms in the world and a top financial performer.

POSITION OVERVIEW

Our dynamic London office is seeking to add a Legal Recruiting Assistant. This individual will join a tightly knit local team which partners closely with the broader Firmwide Legal Recruiting and Development Department (LRD).

This position is responsible for assisting the overall administration of the lateral attorney recruiting process.

The ideal candidate will be highly organized, possess excellent proofing and communication (oral and written) skills; the ability to multitask in a fast-paced environment; a very strong attention to detail; and a professional demeanor. Additionally, the ideal candidate will possess strong interpersonal skills with the ability to build relationships among lawyers and staff to achieve results. This position requires collaboration with attorneys and staff and the ability to exercise independent judgment. It also requires a significant amount of overtime during our busy summer and autumn seasons if required.

SPECIFIC JOB DUTIES (This list is not exhaustive and may be supplemented and changed as necessary).

Lateral Recruitment and Onboarding

• Responsible for arranging inductions for all new attorney joiners, which will include: scheduling the inductions via Outlook, producing the new joiner welcome packs and and keeping up to date with time changes/room bookings etc.
• Responsible for sending communications to new joiners ahead of their first day, dealing with pre-joiner queries and also sending reminders to relevant teams ahead of start dates.
• Responsible for preparing and sending an office-wide welcome email for new joiners.
• Responsible for helping the team with collecting pre-joiner information as needed; arranging accommodation and relocations and ensuring the team OneNote tracker is up to date.
• Working with the team on collating pre-screening/background/DBS and conflicts checks for all new joiners.
• Responsible for helping the team conduct the necessary right to work checks.
• Working with the team to arrange interviews - including liaisng with partners, secretaries and recruiting agencies. Responsible for arranging zoom links/room bookings, sending internal interview reminders, greeting candidates on arrival and collating interview feedback post interview.
• Responsible for adding all lateral candidates to our international database and updating throughout recruiting process until hired.
• Regularly check and manage our CV portal for new applications, and download, review and summarise CVs to be sent on to the partners.
• Maintaining the internal Practice Group Chart and individual group charts with leavers/joiners/transfers etc.
• Help to produce monthly reports tracking recruitment across the international offices.
• Help to recruit document reviewers and contract attorneys on an ad hoc basis, often at short notice.
• Where needed, help to support the team members involved on the graduate recruiting side, which may involve some attendance at law fairs or other graduate events if needed.
• Ensuring excellent DMS (Document Management System) filing of important emails and documents.
• Excellent updating of other firm tracking systems such as OneNote and SilkRoad.
• Dealing with expense and invoice processing for the team.
• Undertaking any other tasks or responsibilities that reasonably fall within the remit of this position.

QUALIFICATIONS

• Proven experience in a law firm or professional service industry with recruiting experience, preferred.
• An understanding of the legal qualification route is helpful.
• Ability to effectively prioritise and respond to multiple service requests, often while working under tight time constraints.
• Reliability, commitment and punctuality and ability to maintain confidentiality.
• Excellent customer service orientation with excellent communication skills and the ability to work with attorneys and staff at all levels.
• Computer proficient with knowledge and understanding of various database systems including Microsoft Outlook, Word, PowerPoint, and Excel.