Legal Records Assistant

Legal Southwest; Exeter; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent law firm in Exeter is seeking an organised and detail-oriented Archivist. The candidate will manage records and ensure efficient document handling, requiring excellent organisational skills and proficiency in Microsoft Office. An attractive benefits package, including an annual bonus and private medical insurance, is offered.

Benefits

Annual bonus scheme

Pension Scheme

Private Medical Insurance

Qualifications

• Strong attention to detail and accuracy.
• Excellent organisational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Ability to work under pressure and meet deadlines.
• Ability to work independently.
• Experience in a records or registry environment is desirable.

Responsibilities

• Maintaining and updating physical and electronic records.
• Systematically organising and filing documents.
• Responding to queries regarding records.
• Retrieving and distributing requested records promptly.
• Ensuring confidentiality and security of sensitive information.
• Collaborating with other departments for consistent record-keeping.
• Assisting in the development of improved record management systems.

Skills

Attention to detail

Organisational skills

Proficiency in Microsoft Office

Good communication skills

Education

GCSEs (or equivalent) including English and Maths

Tools

Document management systems

Job description

The Role

Our client is a leading law firm and is seeking a highly organised and detail-oriented Archivist to join its Exeter office. The role is fully office-based and candidates should have experience in a records or registry environment.

The Archivist will be responsible for managing and maintaining accurate records and databases to ensure efficient document handling, secure storage, and timely retrieval of information across the organisation.

• Maintaining and updating physical and electronic records in line with established procedures

• Systematically organising and filing documents for easy access and retrieval

• Responding to queries regarding records and documentation

• Retrieving and distributing requested records promptly and securely

• Ensuring confidentiality and security of sensitive information

• Collaborating with other departments to ensure consistent record-keeping practices

• Assisting in the development and implementation of improved record management systems

The Candidate

The ideal candidate will demonstrate:

• Strong attention to detail and accuracy

• Excellent organisational skills

• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems

• Good written and verbal communication skills

• Ability to work under pressure and meet deadlines

• Ability to work independently

• A minimum of GCSEs (or equivalent), including English and Maths

• Experience in a records or registry environment is desirable

Benefits

The firm offers an attractive benefits package including an annual bonus scheme, Pension Scheme and Private Medical Insurance.

Please get in touch if you would like more information about this role or send your CV via the form below in complete confidence and we will get back to you.

If you would prefer to talk to us in the first instance, please get in touch About Us – Legal Southwest.

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