Legal Project Manager

Gibson Dunn; Greater London; On-site; GBP 70,000 - 110,000; Full time

Job summary

Gibson Dunn is seeking a Legal Project Manager to support London-led and cross-border matters, coordinating budgets, timelines, and stakeholder expectations. The role focuses on leveraging AI tools, optimizing processes, and delivering high-value matter execution with partners and clients.

You will work with partners, associates, and business services to improve planning, reporting, and resource coordination, driving operational efficiency and consistent practice across matters.

Qualifications

• Familiar with AI tools used in legal matter management to improve planning, reporting and data analysis.
• Demonstrates resilience and ability to perform under pressure in a fast-paced environment.
• Strong stakeholder management and ability to influence senior stakeholders.
• Advanced Excel skills to analyze data, build financial models and generate insights.
• Experience with project management methods and tools is advantageous.

Responsibilities

• Support partners and matter teams with client-facing matter management tasks and status updates.
• Apply AI-enabled workflows to matter management, including document review, budgeting and reporting automation.
• Assist with onboarding and adoption of matter-management tools across teams.
• Develop and execute detailed matter plans with timelines and deliverables.
• Collaborate with Finance, Tech and other departments to align on requirements and resources.
• Coordinate resources and workloads to optimize delivery within timelines.
• Identify risks and develop mitigation strategies for matters.
• Track and report on matter budgets and utilization of resources.
• Prepare regular matter updates and performance metrics for stakeholders.
• Identify opportunities to improve processes and drive efficiency.

Skills

AI tools familiarity

Resilience

Stakeholder management

Excel proficiency

Project management

Tools

MS Project

Asana

Job description

Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

The Legal Project Manager will support the delivery of high-value and complex legal matters by working closely with partners, associates, clients, and business services teams to improve matter planning, financial management, resource coordination, reporting, and overall client service. The role will support London-led and cross-border matters, helping matter teams manage timelines, budgets, scope, risks, and stakeholder expectations while driving operational efficiency and consistent legal project management practices.

Responsibilities Include

• Client Communication: Support partners and matter teams in client-facing matter management, including preparing and coordinating status updates, budget reports, timelines, action trackers, and portfolio-level insights where applicable.
• AI-Enabled Delivery: Apply the firm’s approved AI and generative AI tools to matter management workflows – including document review support, budget and reporting automation, matter summarization, and data extraction – to improve speed and consistency of delivery.
• Technology Adoption: Support legal teams in the practical use of matter management and AI-enabled tools, including onboarding, workflow design, and identifying where these tools do and do not add value on a given matter.
• Matter Planning & Execution: Develop and implement detailed matter plans, including timelines, milestones, and deliverables, to ensure successful matter execution.
• Stakeholder Management: Collaborate with internal and external stakeholders, including legal teams, clients, and third-party vendors, to ensure seamless matter progress and effective communication.
• Resource Coordination: Manage resources, balancing workloads and availability, to optimize matter delivery without compromising quality or timelines.
• Risk Management: Identify and assess potential risks and proactively develop mitigation strategies to address matter challenges.
• Data & Financial Analysis: Track, analyze, and report matter budgets, costs, and resource utilization to maintain financial oversight.
• Reporting & Documentation: Prepare regular matter updates, performance metrics, and post-matter analyses to share insights and contribute to continuous improvement.
• Process Optimization: Identify opportunities to streamline processes, reduce inefficiencies, and implement best practices in matter management.
• Cross-Department Collaboration: Work closely with various internal departments such as Finance, Business Development, Technology, and others to ensure effective coordination and alignment on matter requirements, resources, and objectives.

Qualifications

• AI & Technology: Familiarity with AI tools and legal technology, with the ability to apply firm-approved tools responsibly to improve matter planning, reporting, data analysis, workflow efficiency, and client service.
• Resilience: Demonstrated ability to work effectively under pressure in a fast-paced, high-stakes environment.
• Stakeholder Management & Influence: Strong interpersonal skills with experience managing relationships and expectations with various stakeholders, including the ability to influence high-value stakeholders.
• Excel Proficiency: Advanced Excel skills with a proven ability to analyze data, create financial models, and produce insightful reports.
• Project Management Skills: Familiarity with project management methodologies (e.g., Agile, Waterfall) and tools (e.g., MS Project, Asana) is a plus.

Experience

• A minimum of 5 years in matter management within a law firm, with a strong understanding of legal processes, fee structures, and client service expectations.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail].

Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non‑accommodation matter will not receive a response.