Legal Project Coordinator

TLT LLP; Birmingham; Hybrid; GBP 28,000 - 45,000; Full time

Benefits offered by this job

25 days holiday (which will increase)

Private medical insurance

Job summary

TLT LLP is seeking a Legal Project Coordinator to support Legal Project Managers and project teams, ensuring timely delivery of matters and processes. You will liaise with clients and internal teams, maintain documentation and audit trails, and help implement technology to boost efficiency.

The role requires at least 2 years in legal project coordination or similar, strong MS Office skills, and excellent communication across stakeholders; a law-related degree is preferred.

Qualifications

• 2 years experience in legal project coordination or similar
• Proven ability to manage multiple priorities and meet deadlines
• Excellent communication skills with diverse stakeholders
• Proficiency in MS Office including Excel, Word and PowerPoint

Responsibilities

• Assist Legal Project Managers with progress reporting and client engagement
• Monitor scope and scope creep; support project planning and resourcing
• Create and amend presentations, diagrams and workflows
• Maintain project documentation, templates and audit trails
• Coordinate meetings, agendas, reports and action items
• Identify opportunities to improve processes using technology

Skills

Legal coordination

MS Office

Communication

Attention to detail

Education

Law/Business/PM degree

Tools

PowerPoint

Visio

Job description

As a Legal Project Coordinator at TLT, you will provide essential operational support to Legal Project Managers and project teams, ensuring smooth execution of legal projects while gaining exposure to cutting-edge legal technology. Your key responsibilities include:

Key Responsibilities

• Assisting the legal project managers with project and matter progress reporting to include engaging directly with the client as appropriate.
• Monitoring and reporting on scope and scope creep.
• Assisting the legal project managers to map, plan and manage resource and to map and design projects and project plans.
• Creating and amending Power Point presentations, Visio diagrams and workflows .
• Collating all relevant documentation required for new projects to include ensuring template documents are changed to include relevant details of the project .
• Maintaining LPM training guides, checklists, templates and other documents .
• Producing and amending, with speed and accuracy, complex documents such as proposals, tenders and reports .
• Setting up files, projects and matters .
• Track milestones and provide regular status updates .
• Coordinate meetings, prepare agendas and reports, and ensure follow-up on action items .
• Identify opportunities to improve processes and increase efficiency through technology .
• Liaise with IT teams, vendors, and stakeholders on project logistics .
• Maintain organized project documentation and audit trails .
• Stay current on legal technology trends and contribute ideas during team meetings .

Qualifications

• 2 years experience in legal project coordination, legal operations, support (law firm, ALSP, or in-house) .
• Diploma or degree in Law (LLB preferred), Business Administration, Project Management, Information Technology, or a related field .
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment .
• Comfortable learning new software tools and technology platforms quickly .
• Excellent communication skills (written and verbal) with ability to interact professionally with diverse stakeholders .Proficiency in MS Office suite, particularly Excel (for data tracking and analysis), Word (for documentation), and PowerPoint (for reporting) .
• Detail-oriented with strong problem-solving skills .

Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.

With local, national and international reach, we have over 1,800 people in offices across the UK and a network of partner firms across Europe, India and the US. Over the last few years TLT's successful growth, delivery of high-quality work and support for colleagues has been consistently recognised by The Times and at the Legal Business, The Lawyer and British Legal Awards. Our ambition is to create opportunities for what comes next for our clients, recognised as their 1st tier adviser and being valued for our values. We do this in our unique way by creating social value and a dynamic environment where our people are curious, creative and ambitious for their success. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute to the success of TLT.

You will receive a competitive salary with an annual pay review.

You will also have access to an extensive range of benefits via our flexible benefits scheme.

Benefits

• 25 days holiday (which will increase to 30 days based upon length of service)
• private medical insurance

At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work/life balance of our people. We're happy to talk about how flexible working can work for you and this role.