Legal Practice Assisstant - Knowledge - Part time

Bates Wells; Greater London; Hybride; GBP 21 000 - 30 000; Temps partiel

Avantages offerts par ce poste

Impact-driven purpose

Climate programme

Inclusive culture

Hybrid working

Private healthcare

Résumé du poste

Bates Wells is seeking a Legal Practice Assistant (Knowledge) to support our Charity and Social Enterprise administration team in London on a part-time basis from 09:30 to 14:15, five days a week. You will maintain know-how resources, support internal training, and help keep knowledge hubs up to date.

The role requires strong diary management, excellent IT skills with MS Office, iManage and SharePoint, and a collaborative approach working with lawyers and Business Services.

Qualifications

• Secretarial experience in legal knowledge management within a UK-based law firm.
• Experience supporting internal training and knowledge-sharing activities.
• Excellent literacy, numeracy and attention to accuracy with strong IT skills.

Responsabilités

• Collaborate with lawyers and Business Services to develop and update know-how resources.
• Support creation and delivery of internal training and knowledge-sharing.
• Capture, organise and share knowledge from matters and projects.
• Produce and edit knowledge content, communications and training materials.
• Maintain knowledge management systems to ensure information is current and accessible.
• Build relationships to identify knowledge needs and promote sharing.
• Assist with knowledge-related projects and continuous improvement initiatives.

Connaissances

60 WPM typing

Diary management

Microsoft Office

Knowledge management

Formation

CILEX or BTEC Administration qualifications

Outils

MS Office Suite

iManage

SharePoint

Word

Outlook

Excel

PowerPoint

Description du poste

Legal Practice Assisstant - Knowledge - Part time

Department: Practice Management

Employment Type: Part Time

Location: London

Reporting To: Jade Morgan

Description

Executive Summary

We are looking for a proactive, enthusiastic Legal Practice Assistant to join our Charity and Social Enterprise administration team on a part time basis, working 5 days per week, 09.30 – 14.15.

The role

• The purpose of the role is to support the firm's legal knowledge and knowledge management function by maintaining know-how resources, including precedent documents, practice notes and other knowledge materials, as well as coordinating and supporting internal training initiatives across the practice which include uploading information and knowledge to a designated hub. This may also include administrative support services which enable our lawyers to focus on client work and business development.
• This is an excellent opportunity for someone with experience in or an interest in legal knowledge management who is confident building strong working relationships and working collaboratively with lawyers and business services teams.

Key Responsibilities

Collaborating with lawyers and Business Services teams to develop, maintain and enhance legal know-how resources, support knowledge-sharing initiatives, and promote the effective use of knowledge management systems and processes across the firm, including:

• Developing, maintaining and updating know-how resources, including precedents, practice notes, guidance materials and templates.
• Supporting the creation and delivery of internal training, legal updates and knowledge-sharing initiatives.
• Working with lawyers to capture, organise and share knowledge and best practice from matters and projects.
• Producing and editing knowledge content, communications, presentations and other training materials.
• Adding content to knowledge management systems to ensure information is accurate, accessible and up to date.
• Building strong relationships with lawyers and Business Services teams to identify knowledge needs and promote effective knowledge sharing.
• Assisting with knowledge-related projects and continuous improvement initiatives across the practice and firm.
• Applying your knowledge and proficiency in the MS Office Suite, iManage and other relevant software, to manage all documents and correspondence accurately, including:
• Creating, maintaining and formatting precedents, practice notes, training materials and other know-how resources.
• Creating and editing documents, spreadsheets and PowerPoint presentations.
• Preparing training materials and knowledge collections for lawyers and practice groups.
• Maintaining trackers of key knowledge documents and contributions to knowledge
• Electronic and paper filing, and archiving.
• Managing knowledge repositories to ensure materials are organised, accessible, accurate and up to date.

General administrative support, including:

• Providing diary and inbox management as required.
• Supporting lawyers with travel arrangements, expenses management, etc.
• Conducting research and other ad hoc duties as required.

Specific tasks may change over time, so we'll need you to be adaptable and flexible as we continue to meet our clients' needs.

Skills, Knowledge and Expertise

Key experience

Ideally, you will have secretarial experience in legal knowledge management within a UK-based law firm; preferable experience supporting internal training and knowledge-sharing activities

Essential skills

• Minimum of 60 WPM typing speed preferred.
• Excellent literacy, numeracy, attention to accuracy, and strong IT skills, including high levels of proficiency in Word, Outlook, Excel, PowerPoint, iManage and Sharepoint.
• Experience with complex Word documents, specifically using merge codes and conditional paragraphs.
• Strong diary management capabilities.

Desirable skills

• Relevant CILEX or BTEC Administration qualifications.

About you

• A friendly, personable, and enthusiastic outlook and the ability to build and nurture relationships.
• Passionate about knowledge sharing and supporting lawyers to access, develop and use legal know-how effectively.
• Strong organisational skills, resilience, and proactivity, anticipating and actioning next steps.
• A collaborative approach, valuing teamwork, adaptability and flexibility.
• A confident communicator, able to engage effectively with stakeholders at all levels and deliver training and guidance where required.
• Strong commercial awareness and an understanding of how legal knowledge management supports a successful legal practice.
• A genuine interest in legal developments and continuous learning.
• You share our values and want to make a difference.
• You want to feel that you are a part of the Bates Wells experience and 'belong'.
• Working collaboratively as part of the practice support team assisting our lawyers by:
• Taking ownership and using initiative to ensure that all tasks are completed efficiently and to a high standard, using the tools and resources available.
• Actively pursuing continuous development and staying updated on policies, processes, workflows, and technology.

Benefits

• Impact-Driven Purpose We align profit with social purpose to create lasting positive impact for our people, communities, and planet.
• Committed to the Climate Through our Climate Programme, we reduce environmental impact and drive a just transition to net zero.
• Championing Inclusion We foster a diverse, inclusive culture where creativity and innovation thrive.
• Flexible and Hybrid Working Our hybrid model supports balance, with part-time options and at least two office days weekly.
• Progressive Benefits We offer green pensions, IVF support, private healthcare, and more for your well-being and growth.