Legal Personal Assistant / Office Manager

Reed; Birmingham; On-site; GBP 32,000 - 35,000; Full time

Job description

Are you a highly organised professional with a flair for supporting dynamic teams? We have a fantastic opportunity with a forward-thinking, innovative law firm, and we’re looking for a Legal Office Manager / PA to support their Corporate & Commercial team! This is a chance to join a firm that’s at the forefront of modern legal practice. As a Legal Office Manager / PA, you’ll be supporting a busy, fast-paced team where no two days are the same. From managing complex diaries to handling a diverse range of administrative tasks, you’ll be the backbone that keeps everything running smoothly.

Role: Legal PA / Office Manager
Location: Birmingham City Centre
Salary: £32,000 - £35,000
Work type: Monday to Friday, permanent

The Role:

1. Administrative Support: Provide comprehensive administrative support to legal professionals, including managing calendars, scheduling meetings, and handling correspondence.
2. Client Liaison: Act as the first point of contact for clients, managing communications and ensuring a high level of client service.
3. Office Management: Oversee the day-to-day operations of the office, including ordering supplies, managing office equipment, and coordinating maintenance.
4. Billing and Invoicing: Assist with the preparation and processing of invoices, track billable hours, and manage accounts receivable.
5. Travel Arrangements: Coordinate travel arrangements for legal staff, including booking flights, accommodations, and transportation.
6. Meeting Coordination: Organize and prepare for meetings, including setting up conference calls, preparing agendas, and taking minutes.
7. Research: Conduct legal research and gather information as needed to support legal cases and projects.
8. Confidentiality: Maintain strict confidentiality of all client and firm information.
9. Team Support: Provide support to other team members as needed, including assisting with special projects and events.

What we’re looking for:

1. Experience as a Legal Office Manager, PA, or similar role
2. Ability to manage multiple tasks with attention to detail
3. A proactive, solutions-oriented attitude
4. Strong communication skills, both written and verbal