Legal Personal Assistant

Owen Reed; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Owen Reed is seeking a Legal Personal Assistant to join a top law firm's transactional Shipping team in London. The ideal candidate will bring at least one year of law firm experience, possess excellent organizational and communication skills, and be prepared to manage various client and team-related responsibilities. This role offers a great opportunity to develop skills further while supporting senior partners and lawyers in a dynamic environment.

Qualifications

• At least one year of law firm experience.
• Proficiency in Microsoft Office.
• Excellent communication and organizational skills.

Responsibilities

• Manage client relationships including communication and meetings.
• Coordinate team schedules and manage diaries.
• Support business development through marketing activities.

Skills

Communication

Organizational Skills

Client Relationship Management

Team Work

Tools

Microsoft Office

Job description

Owen Reed is looking to recruit a Legal Personal Assistant to support the transactional Shipping team for a top law firm in London.

The Legal Personal Assistant will support senior partners and lawyers within the team, receiving training and support to develop skills and experience.

The role involves understanding matter management and team administration, dealing with clients, and liaising with support teams across the firm.

Key responsibilities include:

• Client relationship management: opening/closing matters, drafting engagement letters, client communication, arranging meetings.
• Diary Management and Travel: coordinating team schedules, managing diaries, arranging meetings and travel.
• Business Development: supporting marketing activities, maintaining CRM data, preparing promotional materials, assisting with client events.
• Financial: ensuring accurate time recording, invoicing, verifying account details, managing expenses and budgets.
• Administration: arranging subscriptions, managing correspondence, document execution, record-keeping.
• Communication: handling queries, monitoring post and emails, liaising with support departments.
• Document production: drafting letters, reviewing documents, preparing presentations and spreadsheets.
• Team Work: assisting colleagues proactively, developing new ideas, supporting the practice.

Requirements include at least one year of law firm experience, proficiency in Microsoft Office, excellent communication and organizational skills, and the ability to work under pressure. Flexibility with working hours is also expected.