Legal Personal Assistant

Owen Reed London; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading law firm in London is seeking a Legal Personal Assistant with strong Dispute Resolution experience. The ideal candidate will provide exceptional secretarial support and demonstrate excellent organisational skills. You will manage calendars, prepare documents, and maintain effective relationships within a busy team. This role requires advanced MS Office skills and a proactive approach to managing a demanding workload.

Qualifications

• Must demonstrate advanced knowledge of MS Office with a minimum typing speed of 60 wpm.
• Excellent organisation and prioritisation skills are essential.
• Strong team player with the ability to build relationships at all levels.

Responsibilities

• Provide a first-class legal secretarial service.
• Manage and oversee calendars, schedule meetings and logistics.
• Prepare, edit, and proofread documents ensuring quality.

Skills

Strong desire to develop

Proactive approach

Excellent organisation and prioritisation skills

Clear and concise communication skills

Client-focused mindset

Strong team player

Tools

MS Office

Job description

Owen Reed is seeking to recruit an exceptional Legal Personal Assistant with strong Dispute Resolution experience for a leading law firm.

This is an exciting opportunity for a highly organised, proactive, and detail-oriented individual to provide first-class secretarial support within a busy professional environment.

Overview

Key Responsibilities

• Provide a first-class legal secretarial service to a busy team within a professional environment.
• Build and maintain effective working relationships with Senior Associates, Associates, Trainees, the Secretarial Team Leader, the wider secretarial services function, practice areas, and other support departments.
• Demonstrate advanced knowledge of MS Office with a minimum typing speed of 60 wpm.
• Proactively and accurately monitor/oversee inboxes on the team’s behalf during absence, as agreed with Associates.
• Manage and oversee calendars, schedule all meetings and related logistics, and ensure arrangements are in place (room bookings, updated calendars, etc.).
• Prepare, edit, and proofread all documents, ensuring adherence to house style with attention to detail and quality.
• Collaborate effectively with Executive Assistants, central teams, and fellow Legal Secretaries, providing cover during holidays and absences.
• Respond promptly to tasks and manage deadlines effectively to ensure expectations are met.
• Act as a professional and effective point of contact, managing telephone calls, taking accurate messages, and representing the team both internally and externally.
• Manage and coordinate billing and compliance processes on behalf of the team, including taking a lead role in bill creation, and working closely with billing and compliance teams to ensure correct procedures are followed.
• Ensure expense claims are submitted accurately and on time.
• Take initiative to identify and resolve issues proactively.
• Demonstrate confidentiality, diplomacy, and a strong understanding of the group and its clients.

Qualifications / Skills & Attributes Required

• Strong desire to develop within the role and enhance skills, including anticipating team needs and thinking ahead.
• Proactive approach with the ability to understand and interpret team requirements.
• Enthusiasm and resilience to manage a demanding workload.
• Excellent organisation and prioritisation skills, with the ability to meet deadlines.
• Flexible, positive, and committed attitude.
• Clear and concise communication skills.
• Highly organised, with the ability to manage workload and deliver results under pressure.
• Motivated, proactive, and solutions-focused with a strong “can-do” approach.
• Client-focused mindset, delivering excellent service.
• Strong team player with the ability to build relationships at all levels.
• Calm and efficient under pressure.
• Punctual, flexible, and responsive approach to work.
• Advanced knowledge of MS Office with a minimum typing speed of 60 wpm.