Legal Personal Assistant

The Role

Legal PA - Edinburgh - Up to £35,000 salary

Join a highly regarded organisation and immerse yourself in an environment that champions growth and progression. Become an integral part of a dynamic and fast-paced Corporate team, where you will contribute to innovative projects and exceptional client service.

As a Legal PA, you will provide high-quality, proactive support to partners and fee earners, making a tangible impact on the team's success.

Key Responsibilities

• Work together with finance teams to enhance fee earners' financial performance, driving client billing, reporting, matter balances, and working capital management.
• Partner with the Business Development team to coordinate exciting events and conferences, manage CRM administration, and craft and update compelling CVs for fee earners.
• If your allocated fee earner is a Client Relationship Partner for a Client Universe Client, play a pivotal role in organising and attending key meetings, planning impactful events, and compiling insightful client reports.
• Take charge of matter management processes, ensuring the correct application of rates at the outset, timely preparation of engagement letters, and seamless liaison with the Business Acceptance Unit.
• Conduct thorough conflict checks and Client Due Diligence processes, ensuring meticulous completion of the Client Matter Inception process per best practice protocols.
• Oversee comprehensive file management processes, including identifying matters for closure, ensuring timely bill payments, managing work in progress, and archiving completed files efficiently.
• Provide comprehensive diary management, including planning, travel arrangements, identifying meeting conflicts and resolving them independently to ensure smooth operations.
• Identify and recommend innovative, cost-effective options for complex travel arrangements, ensuring a seamless experience for fee earners.
• Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, and hospitality resources.
• Demonstrate strong technical skills to support fee earners effectively, proactively identifying and addressing knowledge gaps.
• Uphold risk and compliance policies and procedures, promptly raising any queries with the relevant Partner or Risk and Compliance team.

The Candidate

• Exceptional verbal and written communication skills, with a keen eye for grammar and punctuation.
• A minimum of three years’ experience (or equivalent) in a comparable environment at an appropriate level.
• High proficiency in Microsoft Office suite.
• A track record of delivering outstanding client service.
• Detail-oriented mindset with experience in a fast-paced office environment.
• Strong ability to collaborate as part of a team while also thriving independently.
• A commitment to exceeding expectations and achieving goals.

The Benefits & How to Apply

• Up to £35,000 depending on experience.
• 26 days annual leave plus bank holidays - option to buy/sell 5 additional days.
• Incentive birthday day off.
• Private health & dental care.
• Season ticket loans.
• Perk box discounts - High-street & gym.
• Generous pension scheme.

Apply in the strictest of confidence online and or via telephone.

Contact Tara Halliwell (Retained Consultant)

Direct Dial: 0161 826 3140 Mobile: 0793 999 2563

Email: tara.halliwell@williamjamesrecruitment.com