Legal PA - Managing Partner

Career Legal; Greater London; On-site; GBP 35,000 - 48,000; Full time

Job summary

Career Legal, a leading international law firm in London, invites an experienced Legal PA to support the Managing Partner. The role sits within the Real Estate team and requires prior experience supporting at Head of or Senior Partner level.

You will manage diaries, coordinate meetings and travel, prepare documents to a high standard and liaise with clients and internal teams. The successful candidate will be discreet, highly organised and able to adapt to changing priorities while contributing

Qualifications

• Experience as Legal PA at senior level supporting partners.
• Strong organisation and time-management abilities.
• Excellent written and verbal communication.
• High attention to detail and document production.
• Proactive with initiative and discretion.
• Professional and confident with senior stakeholders.
• Able to adapt to changing priorities.

Responsibilities

• Manage diaries, appointments and competing priorities for the Managing Partner.
• Arrange meetings, conference calls, travel, accommodation and itineraries.
• Prepare, format and proofread correspondence, documents and presentations.
• Act as a professional first point of contact for clients and external stakeholders.
• Support client engagement and business development activities, including events.
• Assist with time recording, billing, expenses and other financial administration.
• Maintain accurate electronic records, manage filing and support matter opening/closure.
• Coordinate meetings, prepare agendas and papers, take minutes and follow up on actions.
• Liaise with internal departments to ensure smooth delivery of activities.
• Provide support to colleagues and visiting senior stakeholders as required.
• Maintain confidentiality and identify opportunities to improve processes.

Skills

Organisational skills

Communication skills

Attention to detail

Proactivity

Professionalism

Relationship-building

Discretion

Flexibility

Job description

An exciting and unique opportunity for an experienced Legal PA to join a leading international law firm based in the city, supporting the Managing Partner.

This role would suit a Legal PA with previous experience supporting at Head of / Senior Partner level looking for a new challenge. The Partner sits within the Real Estate team, therefore any real estate experience would be a bonus but not essential.

Key Responsibilities

• Manage diaries, appointments and competing priorities, ensuring the Managing Partner is well prepared for meetings and commitments.
• Arrange meetings, conference calls, travel, accommodation and itineraries.
• Prepare, format and proofread correspondence, documents and presentations to a high standard.
• Act as a professional first point of contact for clients, colleagues and external stakeholders.
• Support client engagement and business development activities, including events, conferences and client visits.
• Assist with time recording, billing, expenses and other financial administration.
• Maintain accurate electronic records, manage filing and support matter opening and closure.
• Coordinate meetings, prepare agendas and papers, take minutes where required and follow up on actions.
• Liaise with internal departments, including Business Development and Marketing, to ensure the smooth delivery of activities.
• Provide support to colleagues and visiting senior stakeholders as required.
• Maintain confidentiality, follow internal procedures and identify opportunities to improve processes.

Person Specification

• Previous experience in a similar Legal PA role supporting at a senior level.
• Excellent organisational skills and the ability to manage a busy workload.
• Strong written and verbal communication skills.
• Excellent attention to detail and document production skills.
• A proactive approach, with the ability to anticipate needs and use initiative.
• A professional and confident manner when dealing with senior stakeholders and clients.
• Strong relationship-building skills and a collaborative approach.
• Discretion when handling confidential information.
• Flexibility and the ability to adapt to changing priorities.