Legal PA - Finance

Career Legal; Greater London; Hybrid; GBP 45,000 - 55,000; Full time

Job summary

Career Legal, a leading law firm in London, is seeking an experienced Legal PA to provide professional secretarial, organisational and administrative support to lawyers in the finance team. The successful candidate will be proactive, highly organised and able to manage their own workload, delivering high-quality, client-focused support in a fast-paced legal environment.

Salary up to £50,000 with hybrid working: 3 days in the office and 2 days remote.

Qualifications

• Experience as a legal PA or legal secretary in a law firm.
• Excellent communication and client service abilities.
• Strong organisational and administrative skills.

Responsibilities

• Take ownership of enquiries and escalate when needed.
• Manage diaries and coordinate meetings and appointments.
• Arrange travel and prepare detailed itineraries.
• Draft and produce legal documents.
• Maintain filing systems and retrieve files.
• Assist with client billing and expenses records.
• Respond to requests for supporting documentation.

Skills

Legal PA experience

Interpersonal skills

Organisational skills

Client-focused service

Job description

A leading law firm are now seeking an experienced Legal PA to provide professional secretarial, organisational and administrative support to a group of lawyers in their finance team.

The successful candidate will be proactive, organised and confident in managing their own workload, demonstrating initiative and delivering high quality, client focused support within a fast paced and evolving legal environment.

Salary up to £50,000

Hybrid working: 3/2

Key Responsibilities

• Take ownership of enquiries, resolving them where possible or escalating them appropriately.
• Manage diaries and coordinate meetings, conference calls, lunches and other appointments.
• Arrange business travel, including flights, accommodation and restaurant bookings, and prepare detailed itineraries.
• Production of legal documents.
• Maintain accurate filing systems, including electronic filing, archiving and file retrieval, and assist with opening new matter files.
• Support client billing, including preparing bills, maintaining accurate records of expenses, disbursements and fees, and liaising with the billing team to monitor payments.
• Respond to requests for supporting documentation and further information from internal and external contacts.

Key skills and experience:

• Previous experience in a legal PA or legal secretarial role in a law firm.
• Excellent interpersonal skills and the ability to communicate effectively with people at all levels.
• A client-focused approach, providing a high standard of service to internal and external clients.
• Excellent organisational and administrative abilities.