Legal PA/EA

Stour Bay Partnership Limited; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading international law firm is seeking an experienced EA to support their private tax team. The role involves managing diaries, building client relationships, and handling financial processes. Candidates should have strong organizational skills and prior experience in a similar role. This is a permanent position located close to Liverpool Street Station, offering a hybrid work model.

Qualifications

• Experience in managing diaries and coordinating schedules.
• Strong communication and relationship management skills.
• Ability to handle financial processes accurately.

Responsibilities

• Manage and control fee earner diaries and appointments.
• Build relationships with clients and support marketing activities.
• Ensure accurate onboarding of new clients and manage billing.

Job description

My client, an international law firm, is looking for an EA to work within their private tax team. This is a permanent position based close to Liverpool Street Station. The hours are 9.30am-5.30pm, working 3 days in the office and 2 from home.

Main Responsibilities

Administrative

• Proactively manage and control fee earner diaries, prioritising commitments and arranging appointments, conferences, and meetings across different time zones and offices, using various IT tools.
• Develop and maintain a file management system for all correspondence and documents, adhering to naming conventions.
• Coordinate with fee earners to identify work commitments and priorities.
• Prepare for meetings, including pre-reading, follow-up, and recording actions.
• Handle travel arrangements, visas, bookings, and itineraries, ensuring compliance with travel policies.
• Coordinate with global visitors and manage office tasks like photocopying and post.
• Ensure partner PDPRs are up to date.

Client relationship management

• Build and maintain relationships with clients and their teams.
• Support marketing activities, including research, pitches, and presentations.
• Assist with business development tasks and maintain the CRM system.
• Participate in team meetings and track action points.

Financial

• Ensure accurate onboarding of new clients and matters.
• Produce compliance documents and participate in WIP and credit control meetings.
• Manage billing processes, including prebills and invoices.
• Assist with financial queries and reports using Aderant.
• Ensure accurate processing of disbursements and client payments.
• Undertake client audits and maintain expense records.

Communication

• Act as gatekeeper for fee earners, managing messages and correspondence.
• Manage email and post efficiently, developing systems to improve workflow.
• Draft correspondence, engagement letters, and documents as needed.

Document and File Management

• Delegate document production and transcription tasks appropriately.
• File documents in iManage following policies.
• Conduct regular records management and file reviews.

Additional Responsibilities

• Identify and own new responsibilities and tasks.
• Drive process improvements and support colleagues.
• Share knowledge within the team and mentor junior members.
• Stay informed on practice and business issues to prioritize effectively.