Legal PA

Coppersmith Recruitment and Services; Manchester; On-site; GBP 80,000 - 100,000; Full time

Job summary

A recruitment agency in Manchester is seeking a Legal PA to provide comprehensive administrative support to lawyers. The successful candidate will manage schedules, handle document preparation, and ensure client confidentiality. Proficiency in digital dictation systems, particularly BigHand, is essential. This full-time, permanent role offers benefits such as a company pension and work-from-home options after probation.

Benefits

Company pension

Free flu jabs

Free parking

Health & wellbeing programme

On-site gym

On-site parking

Work from home

Qualifications

• Proficiency in digital dictation systems, specifically BigHand.
• Strong administrative and secretarial skills.
• Legal knowledge and understanding of terminology.
• Excellent verbal and written communication skills.
• Strong organisational and time-management skills.

Responsibilities

• Manage diaries and schedule appointments.
• Prepare and format legal documents and correspondence.
• Act as first point of contact for clients.
• Assist lawyers with case management tasks.
• Monitor and order office supplies.

Skills

Digital Dictation proficiency

Strong administrative skills

Understanding of legal terminology

Excellent communication skills

Strong organisational skills

Competent in Microsoft Office Suite

Tools

BigHand

Proclaim

Job description

Our client is seeking a Legal PA to provide comprehensive administrative and secretarial support to lawyers and legal teams, ensuring the smooth and efficient running of the office.

This role requires proficiency in digital dictation and experience with BigHand, Proclaim experience would be advantageous.

Key Responsibilities:

Administrative Support:

Manage diaries and schedule appointments.
Organise meetings, including booking venues and arranging refreshments.
Handle travel arrangements and itineraries.

Document Management:

Prepare and format legal documents, correspondence, and reports.
Conduct digital dictation using BigHand software to transcribe dictations accurately and efficiently.
Maintain and update filing systems, both electronic and paper-based.
Client Interaction:

Act as the first point of contact for clients, both in person and on the phone.
Handle client queries and direct them to the appropriate person or department.
Ensure client confidentiality and handle sensitive information with discretion.
Communication:

Draft and proofread emails, letters, and other communications.
Liaise with internal and external stakeholders to coordinate activities and relay information

Team Support:

Assist lawyers and legal teams with case management and administrative tasks.
Organise and maintain client files and case notes.
Support the billing process by preparing invoices and managing expenses.
Office Management:

Monitor and order office supplies.
Ensure office equipment is maintained and serviced as necessary.
Perform general clerical duties such as photocopying, scanning, and faxing.
Essential Skills and Experience:

Digital Dictation: Proficiency in digital dictation systems, specifically BigHand.
Secretarial Skills: Strong administrative and secretarial skills, with attention to detail.
Legal Knowledge: Understanding of legal terminology and processes.
Communication: Excellent verbal and written communication skills.
Organisation: Strong organisational and time-management skills, with the ability to prioritise tasks effectively.
Technology: Competent in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software. Proclaim knowledge advantageous.
Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.

Desirable Skills and Experience:

Previous experience as a Legal PA or Secretary in a law firm.
Knowledge of legal case management software.
Experience in a fast-paced, professional environment.

Our standard working hours are 8:30am to 5:30am Monday-Thursday and 8:30am to 5pm Friday. Our client offers 3/2 alternative working from home pattern staff after probation.

Job Types: Full-time, Permanent

Benefits:

Company pension
Free flu jabs
Free parking
Health & wellbeing programme
On-site gym
On-site parking
Work from home

Schedule:

Monday to Friday

Experience:

Legal PA: 4 years (preferred)
Administrative experience: 3 years (preferred)
Digital Dictation / Bighand: 2 years (required)

Work Location: In person