Legal PA

Honeycomb Jobs; Belfast; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A prestigious legal firm in Belfast is seeking an experienced Legal PA to support their Real Estate team. This full-time permanent position involves key responsibilities such as diary management, legal document handling, and client interaction. The role offers hybrid working arrangements and an attractive benefits package including private health insurance and pension contributions.

Benefits

23 days holiday + STAT

Option to buy and sell holidays

Private Health Insurance

Attractive pension contribution

Cycle to work scheme

Attractive life assurance policy

Qualifications

• Experienced Legal Secretary or PA essential.
• Fast and accurate typist (minimum 65 words per minute).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage diary and meeting logistics; schedule appointments.
• Open and close files, keep records updated.
• Act as contact point for clients; manage inquiries.

Skills

Diary management

Organisational skills

Excellent communication

Team collaboration

Typing speed

Legal document production

Professional telephone manner

Microsoft Office proficiency

Experience with document management systems

Familiarity with legal finance systems

Experience with CRM systems

Job description

Honeycomb is thrilled to be partnering with a prestigious and well-established legal firm in the search for an experienced Legal PA to join their busy Belfast team.

The Job

This position sits within a well-established Real Estate team, that works across all stages of the property lifecycle. The team covers a wide range of areas, including planning, environmental matters, real estate finance, and property disputes. They have experience in sectors such as construction, development, energy, infrastructure, hotels and leisure, investment, landlord and tenant matters, and real estate tax.

Key Responsibilities

• Diary and meeting management: Scheduling appointments, coordinating meetings, and handling logistics such as refreshments and conference calls.

• Opening and closing files, keeping digital records updated, managing inboxes, and responding to urgent emails

• Acting as a contact point for clients, taking messages, and handling basic enquiries professionally

• Working with other secretaries to provide smooth support, including cover for holidays and sick leave

• Helping with financial tasks like creating WIP and debt reports, and supporting the billing process

• Managing legal documents and correspondence from drafting to delivery, including working with Document Specialists

• Preparing onboarding paperwork such as engagement letters, conflict checks, and AML documentation

• Updating contact databases (e.g. InterAction), supporting marketing and business development, and assisting with events

• Booking travel and preparing related materials

• Ordering and managing property and legal searches through systems like TM Group and Land Registry

• Taking on extra tasks and working flexibly, including outside normal hours during busy times

Your Package/Benefits:

• Salary available on request
• Hybrid 3 days in the office and 2 days working from home
• Full time Permanent role (Monday - Friday)
• 23 days holiday + STAT
• Option to buy and sell holidays
• Private Health Insurance
• Attractive pension contribution
• Cycle to work scheme
• Attractive life assurance policy

The Person

• Experienced Legal Secretary or PA (Essential)
• Strong diary management, organisational, and prioritisation skills
• Excellent communication skills with the ability to build strong client and internal relationships
• Works well collaboratively as part of a team
• Fast and accurate typist (minimum 65 words per minute)
• Skilled in producing high-quality legal documents
• Professional telephone manner with accurate message-taking and follow-up
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook - Microsoft 365)
• Experience using document or case management systems (e.g. iManage)
• Familiarity with legal finance systems (e.g. time recording and billing tools)
• Experience with CRM systems (e.g. InterAction)

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Caoimhe Fairfield at Honeycomb on 028 9013 1228

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs.