Legal Operations Apprentice

Reading Borough Council; East Midlands; Hybrid; GBP 20,000 - 24,000; Full time

Job summary

A local government organization in the East Midlands is seeking an apprentice to join their Legal Operations Team. The role involves providing administrative support to the legal service, processing financial transactions, and assisting with IT queries. Ideal candidates will possess strong administrative skills, a willingness to learn, and good communication abilities. This position offers a competitive salary, a range of benefits including generous holiday entitlement, and opportunities for flexible working.

Benefits

Generous holiday entitlement

Flexible working opportunities

Local Government Pension Scheme

Life Assurance

On-site day nursery

Season Ticket Loan

Lease car salary sacrifice scheme

Qualifications

• Proactive and organized individual required.
• Experience in finance administration, data management, or legal operations desirable.

Responsibilities

• Provide comprehensive administration support to legal services.
• Process financial transactions and assist staff with IT queries.
• Manage legal documents and monitor service inboxes.

Skills

Strong administrative skills and attention to detail

Good communication

Teamwork abilities

Willingness to learn

Education

Level 3 Business Administration apprenticeship

Job description

We have a fantastic opportunity for an apprentice to join our Legal Operations Team, which provides high-quality business support to Reading Borough Council's Legal Service.

The Legal Service in Reading provides excellent in-house provision to our teams across the Council and, through our Joint Legal Shared Service, we provide councils across Berkshire with a legal service that is approaching 25 years in term. It is an extremely exciting time to join our legal service in Reading as we continue to deliver our ambitious strategic plan.

We seek the best talent from the widest pool of people, as diversity and inclusion are the key to our success. Reading Borough Council is a Disability Confident Employer and is committed to the recruitment and continued employment of people with disabilities.

We are open to flexible working patterns and can provide a hybrid working environment, which utilizes the best of both worlds with a mix of office working in central Reading and homeworking according to the needs of the Service.

About The Role

Our Legal Operations staff work as part of a team responsible for providing comprehensive administration support to the council's legal service. The postholder will deliver general operational support to a very busy service, and with the right training and support, you will be able to help deliver effective system and process support to staff within the service.

We aim to provide the opportunity to develop core skills as part of the role, as well as the ability to build strong transferable administration skills to support the whole service and our customers.

The role is varied, and no two days will be the same. You could be asked to complete a range of administration-related tasks, including processing financial transactions, taking minutes at meetings, assisting staff with IT system queries, or providing management information and reports.

You will be asked to work both on office administration and the finance side of the business.

You will be working towards achieving a Level 3 Business Administration apprenticeship.

About You

We are looking for a proactive and organized individual with:

• Strong administrative skills and attention to detail.
• Good communication and teamwork abilities.
• A willingness to learn and adapt to new systems and processes.
• Experience in finance administration, data management, or legal operations is desirable but not essential.

Duties

Legal Operations Administration:

• Seal legal documents and complete HM Land Registry search requests.
• Monitor service inboxes and manage post.
• Conduct records management and organize print room requests.
• Support the set-up and induction of new starters.
• Carry out satisfaction surveys to help improve our services.

Finance Duties:

• Process purchase order requests and court invoices.
• Produce finance reports and assist with invoicing and internal recharging.
• Support supplier set-up and management.

Systems & Data Management:

• Set up new users and support the legal case management system.
• Administer Microsoft Teams and SharePoint platforms.
• Assist with process mapping, workflow development, and reviewing Standard Operating Procedures (SOPs).

General Support:

• Provide flexible support to the team, undertaking any other duties in line with the grade.

Benefits

Our vision is to ensure that Reading realizes its potential as a great place to live, work, and play, and that everyone shares the benefits of this success. Our values and behaviors guide how we will achieve this:

Work Together as one team - work collaboratively, with each other and with our partners, and demonstrate the Team Reading values in everything we do.

Drive Efficiency - show initiative, be adaptable to change, and put forward ideas to help improve delivery and efficiency. Take responsibility for our own learning and development and for reaching our potential.

Be Ambitious - be demanding of our own performance, striving to be even better, and be prepared to engage with and challenge leaders in a constructive and positive way.

Make a Difference to Reading - maintain the highest levels of customer service and be flexible and willing to provide the services needed at the time they are needed.

Our Offer:

We offer a supportive environment to grow and develop your career, with the opportunity to put your ideas across. Innovation and ambition are strongly encouraged, and you will get a great feel for that working in our friendly and collaborative environment.

A Competitive Salary Alongside a Range of Benefits, Including:

• Generous holiday entitlement - 25 days holiday each year, plus bank holidays, rising to 33 days after 10 years' service, with the option to buy additional leave.
• A wide range of flexible working opportunities.
• Modern working environment at the Civic Offices in the heart of Reading.
• Local Government Pension Scheme (LGPS).
• Life Assurance - three times your annual salary (for members of the LGPS).
• On-site day nursery (Kennet Day nursery) rated outstanding by Ofsted.
• Season Ticket Loan - to help with the cost of your rail/bus journey to and from work.
• Lease car salary sacrifice scheme, allowing you to lease a brand new, greener car for three years. The monthly fee includes insurance, servicing, and road tax.

Reading Borough Council is an equal opportunities employer and welcomes applications from all sections of the community.