Legal Operations Analyst - 3 Month FTC

Quantinuum; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading quantum computing firm is seeking a Legal Operations Analyst in London for a 3-month temporary period. The role involves managing data and documents, enhancing operational efficiency, and working on various projects. Candidates should have a business degree, 2+ years of experience, and advanced Excel skills. The position offers competitive payment, 28 days paid holiday, and flexible working conditions.

Benefits

Competitive salary

28 days of paid holiday

Flexible working options

Workplace pension

Qualifications

• 2+ years' experience in a similar operations role.
• Experience in Microsoft products for reporting and project updates.
• Ability to present complex information persuasively.

Responsibilities

• Create and maintain templates and documentation.
• Manage contract data and legal spend.
• Assist with policy updates and administration.

Skills

Advanced Excel skills

Client service orientation

Integrity for managing sensitive information

Strong communication skills

Education

Business degree or equivalent experience

Tools

Microsoft Excel

Microsoft Word

Smartsheets

Job description

Overview

We are seeking a dedicated and detail-oriented Legal Operations Analyst to support our expanding legal and compliance team for an initial temporary period of 3 months. You will play a vital role in managing data and documents, helping us establish the structured environment necessary for our continued growth. The need has arisen for someone experienced to join us supporting with varied projects helping to enhance the legal teams 'operational efficiency, focused on the regulatory document handling obligations of the legal and team and our contract management handling.

The role will involve working collaboratively to implement strategic processes and technology solutions that address the needs of a growing business. This position requires the ability to work across functions and geographies and demonstrate intercultural and emotional competence in a matrixed environment to ensure alignment with various stakeholders.

Responsibilities

• The Legal Operations Analyst will be responsible for a varied list of tasks assigned by the Lead Legal Operations Lead, including the following:
• Creation, organization and maintenance of templates
• Assisting with the administration of policy updates
• Management of applicable SharePoint site(s)
• Creation and maintenance of Smartsheet workspaces, apps and workflows
• Documentation of workflows and processes (in Visio or similar)
• Documentation of playbooks
• Management of contract data and systems
• Management of legal spend data
• Assisting with law firm relationships
• Assisting with training on contract request submissions
• Directing email traffic to the Legal mailbox
• Identifying new and innovative solutions to existing and arising issues
• Assisting with any other ad hoc tasks or projects which may arise
• Formatting presentations and training materials

Experience

• Must have: A business degree or equivalent commercial experience working in a similar role
• 2 + years' experience in a similar operations role
• Advanced Excel skills (i.e., formulas, pivot charts, pivot tables, formatting, etc.)
• Experience in Microsoft products (Outlook, Excel, Word) for reporting and project updates
• Integrity to manage sensitive and confidential information
• Ability to present complex information in an accurate and persuasive manner to all levels of management
• Strong client service orientation and high level of customer focus, independence and initiative

Experience We value

• Experience in improving processes and implementing legal technology projects
• Knowledge of supporting or coordinating legal or technology projects, ensuring they meet scope and timelines
• Experience in the rollout of company standards related to Document Management and other key areas including Matter Management, eBilling, Contract Management, and IP Management, Knowledge Management, Infrastructure and Training solutions
• Working individually and with teams to identify and address process inefficiencies
• Experience of managing vendor interactions: Assist in communication with vendors and support project budget tracking
• Knowledge and experience of Utilizing SmartSheets: Helping track project progress and facilitate team collaboration using SmartSheets or similar tools
• Experience working with vendors to solicit proposals, manage budgets and support a project from its initiation to delivery
• Experience with Microsoft Products (Outlook, Excel, Word, PowerPoint, Power BI, Power Apps, Power Automate)

What is in it for you?

Working alongside a highly talented team, with leading names in the quantum computing industry. We offer a highly competitive package, equity, 28 days of paid holiday (in addition to public holidays), a workplace pension, a positive approach to flexible working and enhanced parental and adoption benefits.

About Us

Quantinuum is the world’s largest integrated quantum company, driving breakthroughs in materials discovery, cybersecurity, and next-generation quantum AI. With a team of more than 600 employees, including more than 420 of them being scientists and engineers, we are leading the worldwide quantum computing revolution.

By uniting best-in-class software with high-fidelity hardware, our integrated full-stack approach is accelerating the path to practical quantum computing and scaling its impact across multiple industries.

As we celebrate the International Year of Quantum, there has never been a more exciting time to be part of this rapidly evolving field. Byjoining Quantinuum, you’ll be at the forefront of this transformative revolution, shaping the future of quantum computing, pushing the limits of technology, and making the impossible possible.

Visit our news pages to learn more about Quantinuum and our scientific breakthroughs and achievements: https://www.quantinuum.com/news

Quantinuum Intro Video: The Future of Quantum Computing

Please note that employment with us is subject to successfully passing our pre-employment screening checks. We are an inclusive equal opportunity employer. You will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.