Legal Onboarding & Compliance Administrator

Oculus Legal Group; Northampton; On-site; GBP 26,000 - 38,000; Full time

Job summary

Oculus Legal Group in Northampton seeks a Legal Administrator to join the Risk Management team. The role focuses on client and matter onboarding, AML, CDD, sanctions and conflict checks, ensuring regulatory compliance and accurate data handling.

The successful candidate will work closely with fee earners and support staff, managing onboarding workflows, maintaining records and escalating issues as needed. Excellent organisational skills and confidentiality are essential.

Qualifications

• Experience in a law firm or legal environment.
• Experience with AML, CDD, KYC, sanctions and conflict checking.
• Experience with client and matter onboarding and file opening processes.
• Highly organised with excellent attention to detail and a strong focus on accuracy.
• Confident handling confidential client information and compliance documentation.

Responsibilities

• Process new client and new matter opening requests per NBU procedures.
• Review File Opening Forms (FOFs), MARAs and supporting docs for completeness and accuracy.
• Open new clients and matters within the firm’s systems.
• Update and maintain accurate client and matter records.
• Complete AML, CDD, sanctions and conflict searches.
• Identify and escalate potential AML, sanctions or conflict issues to the Team Leader or Risk Manager.
• Maintain accurate compliance records and supporting documentation.
• Save onboarding, compliance and verification documents per filing procedures.
• Complete and maintain Compliance Notes and associated records.
• Act as point of contact for onboarding and AML enquiries with fee earners and secretaries.
• Provide clear updates on onboarding progress and outstanding requirements.

Skills

Legal administration

Attention to detail

Communication skills

Team player

AML/CDD/KYC knowledge

Onboarding experience

Time management

Tools

Microsoft Office

Job description

Oculus Legal Group in Northampton seeks a Legal Administrator to join the Risk Management team. The role focuses on client and matter onboarding, AML, CDD, sanctions and conflict checks, ensuring regulatory compliance and accurate data handling.

The successful candidate will work closely with fee earners and support staff, managing onboarding workflows, maintaining records and escalating issues as needed. Excellent organisational skills and confidentiality are essential.