Legal Matter Administrator

(function(w,d,s,l,i){w[l]=w[l]|[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f; Sheffield; On-site; GBP 22,000 - 30,000; Full time

Job summary

Sewell Wallis is seeking a Matter Administrator for their Sheffield office, part of a globally present law firm. The role involves maintaining data integrity in the billing system, vetting client requests, and liaising with finance teams. Ideal candidates should have a degree, strong attention to detail, and a year of experience in finance or data entry. In return, the position offers competitive salary, flexible hybrid working, and generous holiday entitlement.

Benefits

Competitive basic salary with annual review

Flexible, hybrid working policy

Up to 25 days holiday, rising to 28 with service

Private medical insurance

Enhanced parental leave

Qualifications

• Must be educated to a degree level.
• Demonstrable skills in administration.
• A year of experience in finance or data entry is ideal.

Responsibilities

• Maintain client and matter data integrity within the billing system.
• Vetting new client and matter requests.
• Prioritisation of different workstreams using a ticketing system.
• Liaising with various teams to ensure seamless process.
• Assisting with maintaining panel rate agreements.

Skills

Attention to detail

Communication skills

Microsoft Excel

Analytical skills

Problem-solving

Education

Degree level education

Job description

Sewell Wallis is working with a globally present law firm that operates in 40+ countries and has 5,000 lawyers working for them.

Due to expansion, they're looking for a Matter Administrator who will be a central cog in the wider finance function at their Sheffield, South Yorkshire site.

Must be educated to a degree level and be able to demonstrate high levels of administration.

The right candidate for this Matter Administrator role will ideally have a year or so of experience in finance or data entry. This role is a fantastic opportunity for someone who is looking to kick-start their career in finance.

What will you be doing?

• Maintaining client and matter data integrity within the billing system (Elite 3E), including hourly charge-out rates for Fee Earners
• Vetting new client and matter requests against a multitude of Risk & Compliance, Finance & Client specific rules, before ensuring the accurate and timely transfer of the data into the billing system
• Prioritisation of different workstreams through the use of a ticketing system to ensure both team and firm Service Level Agreements (SLA) are met
• Liaising with Partners, Fee Earners and other Finance functions around the globe to facilitate a seamless process from Client/Matter inception to billing and ultimately cash collection.
• Assisting the Commercial Finance team by maintaining panel rate agreements with key clients and conducting yearly rate increases to ensure profitability including any subsequent reversals where the increase has been rejected
• Working with other data teams to cleanse the billing system of historical inaccurate/duplicated data

What skills are we looking for?

• Strong attention to detail, with a belief that accuracy and data integrity is important
• Good written and verbal communication skills, able to communicate at all levels, confident, professional telephone manner
• Solid understanding of basic Maths & Microsoft Excel - the ability to manipulate monetary amounts (currency conversions, percentage increase/decrease etc.)
• Able to analyse letters, emails and spreadsheets etc. pick out the key points and identify errors/trends
• Proven ability to work to tight deadlines (hours not days) and prioritise workload to ensure SLAs for multiple workstreams are consistently met
• Desire to ask questions, think outside the box, problem solve and suggest ways to simplify processes/data
• Willing to perform routine data cleansing tasks
• Confident to make own decisions and take responsibility for them
• A desire to grow their knowledge and skills in the Finance function, supporting management and wider business

What's on offer?

• Competitive basic salary (reviewed annually)
• Flexible, hybrid working policy
• Up to 25 days holiday (rising to 28 days with service)
• Private medical insurance
• Enhanced parental leave

Apply below or contact Lewis for more information.

To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.